Data Assistant – OVC Project Cheer Up Program

Cheer Up Program is a charitable organization that focuses on helping vulnerable children and their families, inspired by the Christian faith. With over 18 years of experience, we aim to improve the quality of life in society by transforming lives, empowering communities, providing leadership, and collaborating with the Government of Kenya (GOK) and other stakeholders to address issues like poverty and HIV.

We are seeking professionals for the USAID Tumikia Mtoto OVC Project in Kiambu County, specifically in Ruiru Sub-County.

Position: Data Assistant

Purpose

The Data Assistant for the USAID Tumikia Mtoto OVC Project will play a vital role in supporting the monitoring and evaluation team. This includes designing, implementing, and reviewing monitoring and evaluation activities, collecting primary data from the field, entering data into reporting systems, addressing capacity gaps in monitoring and evaluation, tracking performance, and informing program planning.

Duties and Responsibilities

• Provide training and capacity building in monitoring and evaluation to Community Health Volunteers (CHVs) and staff at the implementation level, covering indicators, data collection tools, and reporting.
• Organize and participate in capacity-building activities related to monitoring and evaluation of service providers.
• Contribute to the compilation of monthly, quarterly, and annual reports, facilitating data-driven program management decisions.
• Establish and maintain organized data repository systems, ensuring secure storage of both hard copy and electronic data in central project databases.
• Conduct data validation processes and collaborate with technical teams to identify and address problematic areas for continuous improvement.
• Assist CHVs in maintaining an efficient filing system for OVC (Orphans and Vulnerable Children) documents in the office.
• Maintain a tracker for OVC reports submitted by CHVs.
• Perform data entry into the OVC database (CPMIS) and conduct data cleaning.
• Consistently upload project data into the DATIM database.
• Monitor and track progress against targets and baselines, ensuring compliance with reporting system requirements.
• Prepare quantitative data and write narrative reports as needed.
• Ensure timely reporting of core, custom indicators, and cross-cutting indicators as required.
• Support OVC case management and beneficiary assessments to track progress towards graduation.
• Participate in Data Quality Assessments (DQA) and share findings for Quality Improvement (QI).
• Assist in internal documentation and provide technical support to field personnel in data collation, analysis, interpretation, and utilization for program improvement.
• Perform any other duties as assigned by the supervisor.

Qualifications, Skills & Experience

• A Bachelor’s Degree or Diploma in Information Technology, Monitoring and evaluation, Public Health, Health Records, Computer Sciences, Statistics, or a related field.
• At least two years of relevant experience in Information Technology and analytical work, with a preference for experience in monitoring and evaluation.
• Working knowledge of CPIMS (Child Protection Information Management System) or OVC Database is an advantage.
• Familiarity with PEPFAR’s OVC and OVC M&E (Monitoring and Evaluation) and results framework, along with up-to-date knowledge of PEPFAR indicators.
• Strong understanding of PEPFAR/MOH/MGLSD reporting requirements, expectations, and tools.
• Excellent interpersonal and communication skills.
• Basic understanding of databases.
• Awareness of child safeguarding practices and policies.
• Fast typing skills; proficiency in touch-typing is preferred.
• Working knowledge of office equipment, computer hardware, and peripheral devices.
• Positive attitude and an open mind.
• Demonstrates diplomacy, flexibility, and resourcefulness.
• Excellent communication and public relations skills.

Application Guidelines

• Only applications submitted online will be considered, and only shortlisted candidates will be contacted.
• Interested and qualified candidates should submit their applications and the following documents:
  • Application letter and a detailed CV, including educational background, professional qualifications, relevant experience, and the names of three professional referees.
  • Current and valid Certificate of Good Conduct (if available).
  • Current and valid recommendation letter from your pastor.
  • Reliable telephone/contact numbers.
• Clearly indicate the job title/position in the email subject: DATA ASSISTANT – USAID Tumikia Mtoto OVC Project

Applications should be submitted via email, and only shortlisted candidates will be contacted.