Administrative Secretary at Kericho National Polytechnic

Administrative Secretary at Kericho National Polytechnic – Kericho National Polytechnic Kenya Job Details

About the Role

Kericho National Polytechnic is recruiting an Administrative Secretary to provide comprehensive office support and administrative coordination to the Principal. This is a full-time position based in Kenya, offering the chance to work in a tertiary education institution where organizational efficiency directly supports institutional leadership and decision-making.

The Administrative Secretary will serve as a key operational hub for the Principal’s office, managing schedules, correspondence, records, and day-to-day administrative functions. The role requires strong organizational abilities, discretion, and the capacity to prioritize multiple tasks in a structured educational environment.

Key Responsibilities

• Maintain and manage the Principal’s calendar, scheduling appointments and meetings to ensure coordinated planning and punctual attendance.
• Organize and archive administrative records and correspondence to enable quick retrieval of essential information and documents.
• Oversee office services and conditions, including cleanliness and workspace arrangement, to maintain a professional and functional working environment.
• Establish and maintain a secure, well-organized filing system that protects document confidentiality and restricts unauthorized access.
• Handle incoming telephone calls, directing them appropriately and serving as a communication link between executive offices and external parties.
• Safeguard the security and confidentiality of all office records, documents, and equipment.
• Take dictation in shorthand and produce typed transcriptions of correspondence and communications as requested.
• Receive visitors and clients professionally, directing them to the appropriate office and ensuring a courteous experience.
• Prepare administrative documentation for committee meetings, including Council and Board of Governors sessions.
• Monitor and track inventory of office supplies and equipment for the Principal and Deputy Principal offices.

Requirements & Qualifications

• Typewriting III or equivalent qualification in Computerized Document Processing.
• Shorthand III certification with a minimum speed of 100 words per minute.
• Business English III or demonstrated communication skills at an equivalent level.
• Office Management III or Business Management qualification.
• Secretarial Duties II and Office Practice II certifications.
• A minimum of two years of professional experience in a secretarial or administrative support role.
• Certificate in Computer Applications from a recognized institution.
• Strong communication, interpersonal, and time management skills; competence in report writing and organizational procedures.
• An HND qualification is preferred and will be considered an advantage.

What to Expect

• Work within a structured educational institution where attention to detail and confidentiality are core expectations.
• Report directly to the Principal, with close coordination alongside the Deputy Principal’s office.
• This Administrative Secretary at Kericho National Polytechnic position in Kenya is open to qualified candidates. Click Apply below to submit your application.