Administrative Assistant at Nairobi Waldorf School

Administrative Assistant at Nairobi Waldorf School – Nairobi Waldorf School Kenya Job Details

About the Role

Nairobi Waldorf School is seeking a full-time Administrative Assistant to join its Nairobi campus. This position forms the backbone of the school’s front-office operations, handling student admissions, parent communications, and the coordination of critical support services. The role requires someone with school administration experience who can manage multiple priorities while maintaining meticulous records and ensuring regulatory compliance.

As an Administrative Assistant at Nairobi Waldorf School, you will work at the intersection of student services, parent relations, and operational coordination. The position offers exposure to school governance, safeguarding procedures, and the logistical management that keeps an educational institution running smoothly. This is a full-time role based in Nairobi, ideal for professionals looking to build a career in school administration in Kenya.

Key Responsibilities

• Process student admissions, registrations, and enrollments from initial inquiry through final enrollment.
• Field inquiries from prospective parents and guardians, providing information about the school and programs.
• Arrange and schedule appointments between prospective families and relevant class teachers or leadership staff.
• Create, maintain, and update student records, administrative databases, and school information systems to ensure accuracy and accessibility.
• Oversee daily office operations, including scheduling, correspondence, filing, and administrative workflows.
• Verify adherence to school policies and ensure all administrative processes meet regulatory and legal standards.
• Liaise with transport, catering, grounds maintenance, cleaning and sanitation, and security teams to coordinate support services as requested.
• Work alongside the school nurse to support health, safety, and safeguarding protocols across the institution.

Requirements & Qualifications

• Bachelor’s degree in Business Administration, Educational Administration, Office Management, or a closely related discipline.
• A minimum of 3–5 years of professional administrative experience, preferably within a school or educational setting.
• Strong written and verbal communication skills, with the ability to interact professionally with staff, parents, and prospective families.
• Highly organized approach to work, with demonstrated attention to detail in records management and data entry.
• Proficiency with office management systems, databases, and standard software applications.
• Understanding of school administrative procedures, student safeguarding principles, and compliance requirements.

What to Expect

• A structured school environment where your organizational skills directly support student services and parent satisfaction.
• Collaboration with teaching staff, management, and support service teams across a diverse, multi-departmental organization.
• Ongoing exposure to safeguarding, health and safety protocols, and educational best practices within the school setting.
• This Administrative Assistant at Nairobi Waldorf School position in Nairobi is open to qualified candidates. Click Apply below to submit your application.

Method of Application

Submit your application by 21st June 2026. Send your application to [email protected]