Administrative Assistant at Excelligent Health

Administrative Assistant at Excelligent Health – Excelligent Health Kenya Job Details

About the Role

Excelligent Health is recruiting an Administrative Assistant to join the Health Administrator’s office in Kenya. This is a full-time position on a one-year contract basis. The successful candidate will deliver operational and administrative support essential to keeping the office running efficiently, managing everything from scheduling and correspondence to document coordination and stakeholder communication in a healthcare and academic setting.

Working in Administration jobs in Kenya requires someone who can juggle competing demands while maintaining accuracy and professionalism. This role sits at the centre of office operations, supporting strategic initiatives and ensuring that administrative processes, logistics, and documentation meet institutional standards. You’ll report to the Health Administrator and work across multiple departments, so strong organizational ability and discretion are non-negotiable.

Key Responsibilities

• Provide high-level administrative support to the Health Administrator, including managing calendar scheduling, arranging meetings, and coordinating office logistics
• Draft, format, and maintain executive correspondence, internal memos, and official reports with strict attention to detail
• Prepare and distribute meeting minutes, action item summaries, and supporting documentation in a timely manner
• Coordinate and manage office administrative functions—procurement, file management, records retention, and office systems
• Handle communication between the office and internal/external stakeholders, ensuring clarity and professional standards
• Manage documentation processes, including data entry, record verification, and filing according to institutional protocols
• Support the implementation of office procedures and assist with special projects as assigned by senior management
• Maintain confidentiality of sensitive information and act with discretion in all matters

Requirements & Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or a closely related field from an accredited institution
• Minimum four years of experience in an administrative or executive support role in a high-volume office environment
• Demonstrated experience preparing executive correspondence, meeting minutes, and formal reports
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Google Workspace platforms
• Working knowledge of SharePoint or similar document management and virtual communication tools
• Fluent written and verbal English and Swahili communication skills
• Proven ability to prioritize tasks, work under pressure, and meet strict deadlines
• Strong interpersonal skills, reliability, and the ability to work independently with minimal oversight

What to Expect

• You’ll work in a structured healthcare and academic environment where attention to detail and professional standards matter
• The role demands strong time management and the ability to handle multiple priorities simultaneously without sacrificing accuracy
• This is a collaborative position where you’ll interact with diverse teams and external contacts, requiring professionalism and cultural sensitivity
• The Administrative Assistant at Excelligent Health position in Kenya is open to qualified candidates. Click Apply below to submit your application.

Method of Application

Send your CV & Cover Letter to: Email: [email protected] & [email protected]