Administrative Assistant at UN-Habitat

Responsibilities

• Human Resources Management
• Initiates, processes, monitors, reviews and follows-up on actions related to the administration of the unit’s humanresource activities, e.g., recruitment, placement, relocation, promotion, performance appraisal, job classification reviews,separation, training etc., ensuring consistency in the application of regulations and procedures.
• Enters, maintains and certifies administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems.
• Reviews entitlements-related claims and reports.
• Provides advice and guidance to staff with respect to administrative procedures, processes and practices, liaising with central administrative services as necessary.
• Maintains and reviews organizational staffing tables; prints and reviews Umoja reports. Budget and Finance
• Monitors status of expenditures and allotments through IMISUMOJA, records variations, updates budget tables.
• Consolidates data received and provides support to higher-level staff with respect to budget reviews of relevant intergovernmental and expert bodies.
• Reviews status of relevant expenditures and compares with approved budget.
• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds.
• Assists in the preparation of budget performance submissions. • Prepares statistical tables and standard financial reports

Education

• Completion of high school diploma or equivalent is required.

Work Experience

• A minimum of five (5) years of experience in administrative services, finance, accounting, audit, human resources or related areas is required.
• The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first-level university degree or higher. Experience with Enterprise Resource Planning (ERP) systems is required. Experience in a role supporting a director/head of department is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.