Admin Assistant at Gap Recruitment Services Limited

Admin Assistant at Gap Recruitment Services Limited – Gap Recruitment Services Limited Kenya Job Details

About the Role

Gap Recruitment Services Limited is seeking a full-time Admin Assistant to join its team in Kenya. This is a front-office administration position that sits at the centre of daily operations, supporting senior management with scheduling, correspondence, visitor management, and office coordination. The role requires someone organised, detail-oriented, and capable of managing multiple priorities without constant supervision.

You will be the backbone of the executive office, ensuring that senior leadership has the systems, documentation, and logistical support needed to focus on strategic work. Administration jobs in Kenya demand reliability and discretion — this position is no exception. You’ll work in a professional environment where your ability to anticipate needs and execute tasks promptly directly impacts organisational efficiency.

Key Responsibilities

• Organise and maintain the Senior Manager’s calendar, coordinate meetings and appointments, issue reminders, and follow up on agreed actions
• Draft professional letters, reports, emails, memoranda, and other written communications to deadline and standard
• Answer and screen incoming calls, greet visitors, and handle enquiries with courtesy and professionalism
• Monitor internal and external correspondence, respond promptly, and route communications to the correct recipient or department
• Establish and maintain filing systems, office records, and confidential documents in accordance with organisational policy
• Process petty cash requests, reconcile accounts, and ensure accountability and proper documentation
• Order office supplies, liaise with external service providers, run errands, and manage day-to-day support functions
• Monitor office conditions to ensure the workspace is clean, organised, and conducive to productivity at all times
• Track pending assignments, confirm task completion, and ensure senior management instructions are actioned without delay

Requirements & Qualifications

• Diploma or Degree in Business Administration, Office Management, Secretarial Studies, or a closely related field
• Minimum 3 years of hands-on experience in an administrative support function in a demanding office environment
• Prior experience supporting senior managers or working in front-office roles is preferred
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), email platforms, and document preparation tools
• Demonstrated experience managing petty cash, reconciliation, and office recordkeeping
• Strong written and verbal communication skills; ability to compose clear, professional correspondence
• Ability to work under pressure, meet tight deadlines, and remain productive when managing concurrent tasks
• High level of personal presentation, maturity, and discretion when handling confidential information

What to Expect

• A structured administrative environment where organisation, planning, and attention to detail are core to daily success
• Close working relationship with senior management; your responsiveness and follow-through directly influence executive productivity
• Responsibility for multiple office functions — from scheduling and correspondence to cash management and vendor coordination — requiring flexibility and proactive problem-solving
• This Admin Assistant at Gap Recruitment Services Limited position in Kenya is open to qualified candidates. Click Apply below to submit your application.