Admin Assistant at Aga Khan University Hospital

Admin Assistant at Aga Khan University Hospital – Aga Khan University Hospital Kenya Job Details

Job Summary

The Aga Khan University is looking to hire an Administrative Assistant who will provide efficient administrative support services to the Chair and the Program Director in   the Department of Paediatrics and Child Health. The job holder will work closely with the Program Director to ensure smooth running of the Paediatrics Residency program in line with ACGME accreditation standards.

Responsibilities

• Provide academic support for the Paediatrics Residency Program on behalf of the Program Director.
• Coordinate selection interviews for the residency program.
• In close consultation with Program Director and Chief Resident, prepare teaching and rotation schedules and ensure both schedules are disseminated to faculty and students.
• Ensure examination preparations are completed on time. Administer Continuous Assessment Test in liaison with the Program Director
• Ensure the annually updated residency training manual is provided to the academic office in a timely manner.
• Prepare attendance sheets for resident modules, send calendar invites of the modules, issue evaluation forms to residents presenting, and ensure the venue is booked and timetables are available.
• Provide administrative support to the department of Pediatrics and Child Health as required.
• Record meeting attendance, provide minutes for departmental, board of examiners, dissertation, and DRTC meetings.
• Work closely with Departmental Research Review Committee Chair to schedule dissertations reviews and compliance.  
• Provide administrative support for ACGME -I in all related matters.
• Work closely with PGME to ensure that ACGME-I requirements are met and adhered to.

Requirements

• Higher National Diploma in Business Administration or Secretarial Studies
• Desirable, Bachelor’s degree in business administration
• Proficiency in computer applications
• At least two (2) years of relevant experience
• Excellent written and oral communication skills.
• Excellent word processing and IT skills, including knowledge of a range of software packages.
• Ability to work under pressure and to meet tight deadlines.
• Excellent organizational and time management skills.
• Excellent interpersonal skills.
• Audio typing and shorthand skills
• Ability to relate well with faculty and hospital staff at all levels.
• Flexibility and adaptability to juggle a range of different tasks and work extra hours to meet deadlines