Accounts Clerk – Accounts Payables at Terden Limited

Our client, a busy cardiologist clinic, is seeking a detail-oriented and reliable Accounts Clerk – Accounts Payables to join the finance team. This role is essential to ensuring the efficient and accurate management of the clinic’s payables and related financial processes. You will be responsible for timely processing of supplier payments, reconciliation of accounts, petty cash management, and maintaining proper financial documentation. The position also acts as a liaison with insurance companies and government institutions (parastatals) to ensure timely claims processing and payment follow-up.

This role is ideal for someone who is proactive, highly organized, and has a solid understanding of accounting principles, particularly in a healthcare or service-driven environment.

Key Responsibilities

Payment Processing & Receipting

• Accurately post receipts into QuickBooks in a timely manner.
• Process supplier payments, monitor discount terms, and ensure timely disbursement based on contract terms.
• Resolve invoice discrepancies by coordinating with vendors and internal teams.

Supplier Account Reconciliation

• Reconcile supplier statements monthly.
• Investigate and correct any variances between supplier and internal records.

Petty Cash Management

• Manage and disburse petty cash against approved vouchers.
• Reconcile petty cash with QuickBooks regularly to ensure consistency.

Deductions and Advances

• Track related deductions and advances.
• Communicate with payroll on any unaccounted vouchers.

 Document Management

• File and archive accounting documents systematically.
• Ensure ease of retrieval for audits and financial reviews.

Insurance and Credit Control (Parastatals)

• Liaise with insurance providers and parastatals on claims, approvals, and payments.
• Follow up on claim denials, re-bills, and pending guarantees of payment (GOPs).

Continuous Learning – Stay updated with financial regulations and accounting best practices through relevant training opportunities.

Data Confidentiality – Handle all financial transactions with discretion and maintain strict confidentiality.

Administrative Support – Support the Finance & Administration Manager with periodic reporting and additional finance-related tasks.

Required Skills & Competencies

• Attention to Detail: High accuracy in financial data entry and reporting.
• Organizational Skills: Able to manage multiple tasks and maintain clear records.
• Analytical Ability: Proficient in resolving account discrepancies.
• Communication: Comfortable interacting with vendors, staff, and other stakeholders.

5. Technical Proficiency:

• CPA Part II or equivalent minimum.
• Proficient in QuickBooks and SMART billing systems.
• Strong Microsoft Excel skills, plus working knowledge of Word and Outlook.
• Comfortable using calculators and accounting tools.
• Vendor Relationship Management: Able to maintain professional and responsive relationships.
• Team Collaboration: Works well with finance, payroll, and procurement teams.
• Discretion: Handles sensitive information responsibly.

Qualifications

• Education: Degree in Accounting, Finance, or a related discipline.
• Experience: Minimum 1–2 years in an accounts payable or similar finance role.
• Software Skills: Experience using QuickBooks and advanced Excel proficiency is a must.