Accounts & Admin Assistant at Stratostaff

DUTIES AND RESPONSIBILITIES:  

• Maintain Financial Records: Accurately record and update financial transactions in general, ensuring all entries are complete and timely.
• Manage Accounts Receivable: Proactively handle client collections by monitoring outstanding invoices and professionally following up to ensure timely payments.
• Perform Account Reconciliation: Conduct regular reconciliation of bank statements and key accounts to ensure accuracy and resolve any discrepancies.
• Support Cashflow Management: Assist in the preparation of cashflow forecasts and provide regular updates on liquidity status to the Finance Officer.
• Process Payments: Assist with the processing of accounts payable, ensuring all vendor invoices are accurately verified and paid in a timely manner.
• Assist in Procurement & Logistics: Support the procurement of goods and services for company programs and coordinate with vendors to ensure timely delivery.
• Prepare Financial Reports: Contribute to the preparation of periodic financial reports, such as expense summaries and aging reports, as required by management.
• Uphold Compliance: Ensure all financial activities adhere to internal company policies and relevant statutory regulations.
• Facilitate Audit Processes: Provide necessary documentation and support during internal and external audits.
• Provide Administrative Support: Offer day-to-day administrative assistance to the finance team, including filing, documentation, and data entry tasks.

KEY COMPETENCIES:

• Attention to Detail & Accuracy
• Organizational & Time Management Skills
• Proactive & Initiative-Driven
• Analytical Thinking
• Effective Communication & Client Relationship management

Requirements

• Minimum of 2 years’ experience in an accounting or bookkeeping role.
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Must hold a professional CPA (K) or ACCA qualification.
• Proficiency in QuickBooks and strong working knowledge of Microsoft Office Suite, especially Excel.
• Demonstrated ability to manage multiple tasks efficiently and meet deadlines.
• Excellent verbal and written communication skills, with the ability to interact professionally with clients and vendors.
• High level of integrity and a strong sense of responsibility.