Brites Management
Duties and Responsibilities
- Provide support on annual program budget development and create cost libraries to advise program budgets
- Sound understanding and monitoring of annual and monthly budget
- Monitor monthly expenditure against overall budget, ensure expenses to be incurred are allowable, allocable and reasonable and advise accordingly
- Prepare monthly, quarterly, bi-annual and annual program finance reports as per donor requirements (by 5th of the following month) and review any such reports prepared by the Finance Assistant
- Preparation of timely monthly / quarterly management accounts and dissemination to relevant stakeholders by the 15th of following month/ quarter
- Maintain monthly follow up register and flag outstanding actions
- Monthly Accounting Activity
- Maintain updated and accurate books in the organization’s ERP system (Microsoft Dynamics 365)
- Ensure accurate data entry in relation to amount and account allocation, and any other dimensions as per the accounting standards of the program and GAAP
- Prepare accurate bank reconciliations for project bank accounts and deal with reconciling items conclusively
- Prepare accurate cash reconciliations for project account
- Ensure complete copies of original documents sent to donor are properly file / maintained
- Undertake periodic visits to project sites for compliance and supportive supervision
- Undertake monthly reconciliation of all payroll liabilities, payables and receivables
- Ensure Fixed Assets register is accurately maintained and updated monthly
- Timely communication with stakeholders (including management) on pertinent financial matters as they arise for programs in your docket
- Keep track of grant management actions such as renewal of Agreements/ Modifications and keep senior management and staff updated of the status
- Attend relevant workshops and present on financial issues where required
- Ensure adherence to the financial policies and procedures, donor and statutory requirements for programs in your docket
- Take a leading role in coordination of financial aspects to support smooth program close – out
- including timely communication to stakeholders and close adherence to internal timelines
- Authorize internal purchase requisitions to indicate that sufficient funds are available and relevantly allocated in the budget
- Authorize cheque, online and cash payments by approving the payment voucher after verifying that the payment is adequately supported
- Maintain up to date donor registers and disseminate to relevant stakeholders highlighting changes whenever there is a change
- Timely communication with stakeholders (including management) on pertinent financial matters as they arise for programs in your docket
- Keep track of grant management actions such as renewal of Agreements/ Modifications and keep senior management and staff updated of the status
- Attend relevant workshops and present on financial issues where required
- Ensure adherence to the financial policies and procedures, donor and statutory requirements for programs in your docket
- Take a leading role in coordination of financial aspects to support smooth program close – out
- including timely communication to stakeholders and close adherence to internal timelines
- Maintain up to date donor registers and disseminate to relevant stakeholders highlighting changes whenever there is a change
Key Requirements Skills, experience and qualification
- Bachelor’s degree in accounting or related field
- Specialized Training/Professional Qualifications
- CPA Part II (Intermediate Level II) or equivalent successfully completed
- Competencies/Abilities/Skills Required
- Excellent computer skills, including proficiency in MS- Office, particularly Excel
- Proficient knowledge of one or more accounting packages
- Knowledge of ERP systems is an added advantage
- Good communication and presentation skills
- Good analytical skills – strong attention to detail and investigative nature.
- Well-developed interpersonal skills and experience developing staff by assessing development needs, coaching and delivering training
- Strong work ethic and ability and willingness to work a flexible schedule
- Stable to work in team settings and willingness to learn
- Ability to multitask and work under minimal supervision, while meeting strict deadlines
- Good planning and coordination skills
- Strong auditing skills
Method of Application
   If you meet the above qualifications, skills and experience send CV urgently to jobs@britesmanagement.com quoting the job title as the subject line in the mail
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