Executive Assistant at GetNinja Inc.

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Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the initial interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Job Type: Full-Time | Mondays to Fridays

Working Schedule: 9AM – 6PM Eastern Standard Timezone (EST)

*Salary offered is competitive and will be based on the candidate’s experience, qualifications, and the prevailing market standards in the country of employment.*

Job Overview:

We are seeking a highly organized and proactive Executive Assistant to support senior management. You will manage schedules, coordinate meetings, streamline communication, and ensure executives can focus on high-priority goals.

This role requires strong communication, attention to detail, and the ability to manage multiple priorities with discretion and professionalism.

Key Responsibilities:

• Manage calendars, travel, and meeting logistics
• Prepare and organize documents, reports, and presentations
• Handle calls, emails, and correspondence on behalf of executives
• Coordinate meetings, record minutes, and follow up on action items
• Maintain confidentiality of sensitive information
• Support projects through research, coordination, and data management
• Liaise with internal teams and external stakeholders
• Perform general administrative duties as needed

Qualifications:

• Atleast 2 years of proven experience as an Executive Assistant, Personal Assistant, or in a similar role
• Strong organizational and time-management skills with the ability to multitask
• Excellent written and spoken English communication skills
• Proficiency in MS Office/Google Workspace and familiarity with scheduling tools
• High level of professionalism, discretion, and attention to detail
• Ability to work independently and handle shifting priorities

Preferred (but not required):

• Bachelor’s degree in business administration or Degree in related field
• Experience supporting C-level executives

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and 4GB RAM (minimum)
• Main Internet Service Speed: at least 25 Mbps (cable connection preferred)

Benefits (Kenya)

• Monthly pay (every 5th of the month)
• Statutory contributions (NSSF, NHIF, PAYE) as per Kenyan law
• 21 Paid Vacation Leave (per Employment Act)
• 7 Paid Sick Leave (per Employment Act)
• Paid Kenyan Public Holidays
• Health Insurance (HMO after 6 months)
• Paid training with retroactive salary (upon client placement)
• Job security and stability
• Career growth opportunities & performance reviews
• Fun and supportive work environment

Benefits (Other Countries)

• Monthly pay (every 5th of the month)
• Paid Vacation & Sick Leave (in accordance with local laws)
• Paid Public Holidays (based on local calendar)
• Health Insurance (if applicable, per region or company plan)
• Paid training with retroactive salary (upon client placement)
• Job security and stability
• Career growth opportunities & performance reviews
• Fun and supportive remote work environment

Please Note:

• Only qualified candidates will be invited for the next steps.
• To maintain a productive and transparent environment, we use a time tracking tool with screenshot monitoring during work hours. This helps ensure accountability and supports our commitment to high-quality, remote collaboration.
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