Office Administrator – Westlands at Brites Management

KEY DUTIES/ RESPONSIBILITIES

• Greet and assist visitors, manage incoming calls, and handle mail and courier services.
• Provide administrative support to other departments as needed, including preparing reports, memos, and presentations  ensuring accuracy and adherence to company standards.
• Assist in scheduling meetings, appointments, and organizing company events.
• Support special projects and initiatives as assigned by management.
• Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Support bookkeeping and budgeting procedures for the company
• Uphold confidentiality and discretion in handling sensitive information and documents.

KEY REQUIREMENTS

• Diploma/Degree in Business Management or a related field
• Must have over 3 year experience working in a busy environment
• Excellent typing skills, speed and accuracy essential
• Good computer literacy (MS Office, Excel, PowerPoint)
• Excellent organizational skills
• Excellent communication skills, both verbal and written
• Professional telephone manner
• Proven ability to work under pressure and on tight deadlines
• Confident personality with an  ability to multitask
• Well presented
• Flexible and mature approach with ability to work unsupervised