Office Assistant at Trainingcred Institute

Office Assistant at Trainingcred Institute – Trainingcred Institute Kenya Job Details

About the Role

Trainingcred Institute is recruiting a full-time Office Assistant to manage and support core office operations across the organization. This position is based in Kenya and serves as a cornerstone of workplace functionality, handling facility maintenance, security protocols, hospitality coordination, and logistical support. The successful candidate will work independently and collaboratively to ensure the office remains clean, safe, organized, and conducive to productivity for all staff and visitors.

The Office Assistant at Trainingcred Institute will report directly to management and take ownership of multiple operational areas. This is a hands-on role that requires reliability, attention to detail, and the ability to manage competing priorities without constant supervision. If you’re organized, safety-conscious, and comfortable with both physical tasks and administrative support work, this position offers a stable full-time career in office operations.

Key Responsibilities

• Execute daily cleaning routines including workspace tidying, trash disposal, and sanitization of frequently-touched surfaces to maintain hygiene standards across the office.
• Conduct deep cleaning of shared areas—offices, conference rooms, kitchen facilities, and sanitary areas—on a weekly basis according to organizational standards.
• Monitor stock levels of cleaning supplies and office materials, alerting management when replenishment is needed to prevent operational gaps.
• Open and secure the office premises at scheduled times, verifying that doors, windows, and electrical systems are properly locked and switched off before departure each day.
• Identify and report maintenance concerns, safety hazards, or security issues to supervisors promptly to prevent escalation.
• Provide hospitality support during meetings, team gatherings, and internal events, including preparing refreshments and organizing meeting spaces.
• Assist with document and supply collection, deliveries, and courier tasks within approved office protocols and working hours.
• Support office layout changes, event preparation, and workspace reconfiguration as directed by management.

Requirements & Qualifications

• High school diploma or equivalent educational qualification.
• Minimum 1 year of demonstrated experience in office support, facility maintenance, janitorial operations, or related office management roles.
• Practical experience operating cleaning equipment and handling commercial cleaning materials safely.
• Strong communication and interpersonal skills with the ability to interact professionally with staff and visitors.
• Excellent time management and organizational ability to balance multiple tasks independently.
• High standards of reliability, honesty, personal discipline, and precision in work output.
• Proven capability to follow instructions, work without direct supervision, and maintain workplace confidentiality.
• Certification in facility maintenance, workplace safety, or OSHA training is advantageous but not mandatory.

What to Expect

• A full-time permanent position with clear reporting lines and management support in a professional training institute environment.
• Responsibility for maintaining office standards that directly impact the experience of staff, trainees, and visiting clients across the organization.
• A structured work environment with defined duties, regular feedback, and opportunities to develop facility management expertise over time.
• The Office Assistant at Trainingcred Institute position in Kenya is open to qualified candidates. Click Apply below to submit your application.

Method of Application

Interested candidates are invited to submit their Cover Letter and CV to [email protected] by 30th June 2026, 5:00 pm EAT.

Please include “Office Assistant” in the subject line of the email.

All application documents must be submitted in PDF format.

Trainingcred Institute is an equal opportunity employer. Only shortlisted candidates will be contacted.