Marketing Admin at Avenews

Marketing Admin at Avenews – Avenews Kenya Job Details

About the Role

Avenews is recruiting a Marketing Admin for a full-time position based in Kenya. This role sits at the operational heart of the marketing function, handling vendor relationships, budget oversight, and day-to-day coordination that keeps the team’s campaigns and projects on track. The Marketing Admin at Avenews manages multiple stakeholders—from external suppliers to internal finance teams—ensuring that processes run smoothly and deliverables are met on schedule.

If you have a background in operations, procurement, or marketing support with at least 5 years of hands-on experience, this is a concrete opportunity to build vendor partnerships, track budgets, and streamline workflows. Sales & Marketing jobs in Kenya often require someone who can bridge the gap between strategy and execution—this Marketing Admin at Avenews position demands exactly that skillset.

Key Responsibilities

• Manage relationships with marketing vendors by handling sourcing, requesting and comparing quotations, supporting contract negotiations, coordinating tenders, following up on payments, and verifying quality of work delivered.
• Act as the primary liaison between the marketing team and external vendors, ensuring timelines, deliverables, documentation, and communication remain aligned and transparent.
• Onboard new marketing vendors and maintain organized records, contracts, and vendor documentation in a centralized system.
• Track marketing budgets, expenses, invoices, and payment approvals; maintain current budget and expense spreadsheets; and report spending status to the Marketing Director.
• Coordinate with the Finance department and internal stakeholders to expedite payment processing, resolve documentation gaps, and follow up on delayed approvals.
• Update and maintain CRM data related to marketing activities and ensure team members keep information current across all relevant systems.
• Manage the project management system by updating tasks, deadlines, task owners, and follow-up items for the marketing team.
• Oversee the inventory of office marketing collateral and branded materials, track stock levels, coordinate reordering and distribution, and ensure supplies are properly stored and current.

Requirements & Qualifications

• Minimum 5 years of professional experience in operations, procurement, administration, marketing coordination, or a comparable support function requiring attention to detail and multi-task management.
• Demonstrated experience managing marketing vendors, processing quotations, running procurement cycles, and monitoring vendor payments.
• Proven track record in budget tracking, expense management, invoice handling, and finance-related operational responsibilities.
• Working experience within a marketing team or marketing environment is advantageous.
• Hands-on proficiency with CRM platforms and project management software; strong working knowledge of Excel or Google Sheets.
• Organized and detail-oriented mindset with reliable follow-up and coordination abilities; comfortable managing parallel priorities without loss of accuracy.
• Ability to work effectively across vendors, Finance, and cross-functional teams; strict commitment to process discipline, complete documentation, and compliance with internal policies.

What to Expect

• A role where operational excellence and vendor management directly support the marketing team’s ability to deliver campaigns and initiatives on time.
• Daily coordination across multiple platforms and stakeholders—vendors, internal teams, and Finance—requiring strong communication and organizational systems.
• The Marketing Admin at Avenews position in Kenya is open to qualified candidates. Click Apply below to submit your application.