Finance Assistant at FHI360 NGO

Finance Assistant at FHI360 NGO – FHI360 NGO Kenya Job Details

Job Summary:

• The Finance Assistant will support the Finance Manager to coordinate and perform financial management and other activities to ensure successful implementation of the STRengthening Infectious Disease DEtection Systems (STRIDES) in Kenya. S/He will perform accounting and financial duties for [name of the country] STRIDES project including audit function to assure accuracy and compliance with internal and external regulations. S/He will select and apply established procedures appropriately and update the supervisor on status of the projects as required.

Accountabilities:

• Prepares and monitors monthly expenditures for projects by analyzing financial data and providing monthly reports to internal and external stakeholders.
• Serves as a principal source of information on fiscal policies and procedures including federal funding rules and advises management on existing options or alternatives to make appropriate business decisions.
• Establishes and manages accounting record keeping systems and procedures for tracking and reporting.
• Assists with reviewing invoices and preparation of annual project proposals for renewal.
• Works with project leaders to resolve problems associated with monthly expenditures and project budgets.
• Communicates with management and project leaders regarding proposal development and monitoring of budgets to ensure projects adhere to budget constraints and meet completion.
• Performs other related duties as assigned by the supervisor.  

Applied Knowledge & Skills:  

• Strong knowledge of concepts, practices, and procedures with Generally Accepted Accounting Principles (GAAP), budgeting and fiscal control theories and practices.
• Working knowledge of general office practices and administrative procedures.
• Excellent oral and written communication skills.
• Excellent quantitative and analytical skills.
• Strong critical thinking and problem-solving skills.
• Demonstrated spreadsheet and database software skills.
• Ability to handle complex and confidential information with discretion.
• Ability to work well with others and verify and analyze financial data, identify errors and prepare reports.

Problem Solving & Impact: 

• Works on problems of diverse scope that require analysis of data and evaluation of identifiable factors.
• Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
• Decisions made generally affect own job or specific functional area.

Supervision Given/Received:

• Has no supervisory responsibility.
• Receives instructions on new assignments.
• Reports to the Finance Manager.

Education: 

• Associate’s degree in Accounting/Finance or its International Equivalent.

Experience: 

• Typically requires 3+ years of accounting or finance experience.
• Articulate, professional and able to communicate in a clear, positive manner with client and staff.
• Must be able to read, write and speak fluent English, fluent in host country language as appropriate.
•  Prior experience in a non-governmental organization (NGO).

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

•  Ability to travel domestically less than 10