Procurement Officer at HF Group

Principle Accountabilities

• Sourcing & Vendor Management: Execute the end-to-end sourcing process, including vendor identification, pre-qualification, request for quotation (RFQ), bid evaluation, and vendor selection.
• Negotiation & Cost Savings: Negotiate favorable terms and conditions with vendors to secure optimal pricing, quality, and delivery schedules, ensuring value-for-money.
• Purchase Order Processing: Accurately raise and issue Local Purchase Orders (LPOs) in a timely manner.
• Procure-to-Pay (P2P) Coordination: Act as a key liaison between vendors and the Accounts Payable team to ensure a smooth and efficient Procure-to-Pay process, resolving invoice and payment queries.
• Contract & Data Management: Maintain and update the procurement database, ensuring the accuracy of all vendor records, contract details, and pricing information.
• Vendor Performance: Support the monitoring and tracking of vendor performance against agreed Key Performance Indicators (KPIs) and schedule performance review meetings.
• Stakeholder Engagement: Proactively collaborate with internal stakeholders to understand their procurement needs and provide effective sourcing solutions.
• Record Keeping: Ensure all procurement records, approvals, and contracts are accurately filed and maintained in accordance with company policy.

Key Competencies and Skills

Technical Competencies

• Knowledge of strategic sourcing and category management.
• Proficiency in using procurement tools and systems.
• Understanding of supplier relationship management (SRM) principles.
• Strong negotiation and contract management skills.
• Ability to analyze spend data to identify optimization opportunities.

Behavioral Competencies

• Strong negotiation and communication skills.
• High level of integrity and ethical conduct.
• Ability to manage multiple priorities under tight deadlines.
• Detail-oriented with strong organizational skills.

Minimum Qualifications, Knowledge and Experience

Academic & Professional

• Bachelor’s degree in Procurement, Supply Chain Management, or a related field.

Experience

• Minimum of 2 years of experience in a procurement or buying role.
• Proficiency in MS Office Suite and experience with ERP procurement systems.