Office Assistant at Nyalore Impact

Job description

Document and package deliveries:

• Delivering internal documents, packages, and incoming mail to the appropriate people after collecting, sorting, and distributing them to them.
• Ensure the timely and secure delivery of goods inside the company.

Interoffice communication:

• Deliver messages, correspondence, and interoffice mail between multiple departments or locations.
• Keep track of deliveries and get signatures when necessary.

Liaison with External Couriers and Vendors:

• Arrange for the collection or delivery of goods with external couriers and vendors as necessary.
• Before accepting or sending out packages, make sure they are accurate and complete.

Errands and office supplies:

• Run organizational errands as needed or assist with business activities like buying and restocking office supplies.

Mailroom Structure:

• Ensure that the delivery area or mailroom is tidy and organized.
• Organize and maintain the materials and equipment in the mailroom.

Sorting and preparing mail:

• Prior to distribution, sort incoming mail and packages.
• Prepare shipments, packages, and outgoing mail in accordance with the organization’s policies.

Protection and Security:

• When handling sensitive or confidential papers, follow safety regulations and security procedures.
• Inform the appropriate staff of any security issues or events.