Office Administrator – 2 Posts at Taita Taveta County Public Service Board

Taita Taveta County

Ref No. CPSB/TTC/11/2023

Duties and Responsibilities

As Senior Office Administrator will be deployed to work for a Head of Department. Duties and Responsibilities at this level entail: taking oral dictation; using e-office for research and process data; operating office equipment; attending to visitors/clients; handling telephone calls; coordination schedules of meetings and appointment; ensuring security of office records, equipment and document, including classified materials; preparing responses to routine correspondence, managing office protocol and etiquette, managing petty cash; monitoring procedures for record keeping; of correspondence and file movement; maintaining an up to date filing system in the office; coordinating travel arrangement; handling customer inquiries and complaints; supervising junior staff, establishing and undertaking any other office administrative service /duties that may be assigned.

Requirements for Appointments

  • Served in the grade of Office Administrator for a minimum of three (3) years
  • Diploma in secretarial Studies from KNEC

OR

  • Business Education Single and Group Certificate (BES & GC) Stages I, II, and III from the KNEC in the following subjects;
    • Typewriting III/ Computerized Document Processing III
    • Business English III/ Communication II
    • Commerce II
    • Office Practice/ Office Procedures II
    • Information Communication and Technology III
    • Foundation of Accounting I
    • Financial Accounting II
    • Shorthand I
    • Office Administration and Management III
    • Secretarial Duties II
  • Certificate in Customer care
  • Certificate in Computer Application; MS Word, MS Excel MS Access MS Powerpoint and MS internet from a recognized institution
  • Demonstrate professional competence in office administrative service.

Method of Application

All applications should be addressed and delivered to:
The Secretary/CEO
County Public Service Board
Private Bag
VOI

OR
Hand delivered at the at the County Public Service Board offices in Voi; located opposite Voi Prison.
The applications with copies of academic and professional certificates and other testimonials should reach the County Public Service Board on or before Wednesday, 25 October 2023.

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