Office Administrator – 2 Posts at Taita Taveta County Public Service Board

Taita Taveta County

Ref No. CPSB/TTC/11/2023

Duties and Responsibilities

As Senior Office Administrator will be deployed to work for a Head of Department. Duties and Responsibilities at this level entail: taking oral dictation; using e-office for research and process data; operating office equipment; attending to visitors/clients; handling telephone calls; coordination schedules of meetings and appointment; ensuring security of office records, equipment and document, including classified materials; preparing responses to routine correspondence, managing office protocol and etiquette, managing petty cash; monitoring procedures for record keeping; of correspondence and file movement; maintaining an up to date filing system in the office; coordinating travel arrangement; handling customer inquiries and complaints; supervising junior staff, establishing and undertaking any other office administrative service /duties that may be assigned.

Requirements for Appointments

  • Served in the grade of Office Administrator for a minimum of three (3) years
  • Diploma in secretarial Studies from KNEC


  • Business Education Single and Group Certificate (BES & GC) Stages I, II, and III from the KNEC in the following subjects;
    • Typewriting III/ Computerized Document Processing III
    • Business English III/ Communication II
    • Commerce II
    • Office Practice/ Office Procedures II
    • Information Communication and Technology III
    • Foundation of Accounting I
    • Financial Accounting II
    • Shorthand I
    • Office Administration and Management III
    • Secretarial Duties II
  • Certificate in Customer care
  • Certificate in Computer Application; MS Word, MS Excel MS Access MS Powerpoint and MS internet from a recognized institution
  • Demonstrate professional competence in office administrative service.

Method of Application

All applications should be addressed and delivered to:
The Secretary/CEO
County Public Service Board
Private Bag

Hand delivered at the at the County Public Service Board offices in Voi; located opposite Voi Prison.
The applications with copies of academic and professional certificates and other testimonials should reach the County Public Service Board on or before Wednesday, 25 October 2023.

To apply for this job please visit ..