Human Resources Officer Job Responsibilities

Workforce Planning

Collaborate with hiring managers to assess staffing needs, define position requirements, and ensure accurate candidate sourcing.

Recruitment (Regular and Temporary Staff, Consultants)

Work with line managers to review, refine, and create job descriptions. Create job advertisements for vacant positions. Oversee the recruitment and selection process, ensuring compliance with APHRC policies and procedures.

Employee Onboarding

Develop an orientation schedule for new hires and ensure they are properly oriented within their first month. Educate staff on relevant policies and procedures and their implications for non-compliance. Maintain proper records for new staff and ensure they have the necessary resources and workspace.

Employee Data and Reporting

Manage a confidential HR information filing system and database. Gather and analyze HR data for reporting HR metrics.

Performance Management

Coordinate performance management activities, including goal setting, probationary period reviews, performance improvement plans, and annual appraisals. Ensure performance processes are completed on time and provide feedback. Support managers in addressing performance issues.

Employee Learning and Development (Unit Specific)

Assist managers in conducting staff training needs assessments and creating annual training plans. Identify learning and development opportunities and recommend them to individuals. Organize and track professional development and capacity-building activities.

Leave and Attendance

Supervise employee leave administration. Maintain leave records and generate periodic reports. Work with supervisors to ensure leave utilization aligns with unit plans.

Employee Separation

Plan and prepare for departing staff, including handover responsibilities and off-boarding processes. Conduct exit interviews and handle benefit terminations. Collaborate with Finance to prepare staff separation documents and settlements. Review clearance and exit surveys for improvement and staff development insights.

Qualifications, Skills, and Experience

Bachelor’s degree in Human Resources Management or a related field.
Certified Human Resource Professional (CHRP), Higher Diploma in HRM, or equivalent.
Professional certification in Human Resources Management or membership with IHRM.
Minimum of 6 years’ post-qualification HR Officer experience, preferably in a not-for-profit organization/INGO.
Profound knowledge of Kenyan labor laws.
Experience in a diverse, multicultural environment.
Familiarity with Human Resources Information Systems (HRIS) software.
Strong interpersonal and organizational skills, with a commitment to confidentiality.
Ability to multitask and adapt to changing priorities.
Excellent verbal and written communication skills in English, with French language knowledge as a plus.
Proficiency in using MS Office suite.
Self-motivated, able to prioritize tasks, and meet deadlines independently.