Human Resource Assistant at Janta Kenya

Job Description

The HR Officer is responsible for all the administrative related duties, performance management, Recruitment and Staff on boarding processes, leave administration, Human Resource Information Systems and data management including statutory compliance.

Key Responsibilities

• Management of staff records both in the physical file and soft (checklist and update). Making sure these records are in order and updated.
• Leave Management
  • Ensure annual leave planner is done and followed through with company leave policy.
  • Assist in handling grievances and disciplinary issues to its logical conclusion.
• Time and attendance
• Performance Management
• Ensure all staff have updated JD’s
• Ensure that the performance reviews are done and documented.
• Policies and Procedures
  • Induct new employees on company policies and procedures
  • Continuous sensitization of staff on company policies and procedure
  • Assist in follow up on PIPs
• Recruitment and Exits
  • Prepare JD for the vacant job.
  • Shortlisting for interviews
  • Follow through the selection and recruitment process
  • Manage induction end to end process and issuance of tools with sign offs.
  • On boarding of new staff in the system and managing the records, ensure 100% compliance
  • Ensure a smooth off boarding process for staff members leaving the organization. This will involve checking that the employee is cleared from all departments (returns company property, notifying IT and payroll about personnel changes, and preparing any paperwork the employee might need to sign and timely processing of final dues).Conduct exit interviews for staff members leaving the organization and compile the findings report.
• HR Reports
  • Compile HR reports from the various HR processes (performance management, recruitment, disciplinary, off boarding, employee engagement
  • Any other duties as assigned by Director

Skill & Experience

• Degree/ Diploma in HR/Business related field
• 2-3 years’ experience in Human Resource related position.