HR/Admin Intern-Nairobi at ACTED

HR/Admin Intern-Nairobi at ACTED – ACTED Kenya Job Details

About the Role

ACTED is recruiting an HR/Admin Intern-Nairobi to join its Kenya operations on a full-time basis. This is a structured learning role designed to give recent graduates and final-year students hands-on experience in human resources and administrative operations within a humanitarian NGO setting. You will work under the supervision of the HR/Admin Manager and receive day-to-day guidance from the HR/Admin Assistant, supporting core HR functions and office coordination activities across the organization.

The HR/Admin Intern-Nairobi at ACTED position offers exposure to the practical side of managing people, records, and organizational processes in an international NGO environment. You’ll contribute to recruitment workflows, document management, staff communications, and operational logistics while building a foundation in HR practices. This role is ideal for someone seeking entry-level NGO jobs in Kenya with a focus on professional development and real-world responsibility.

Key Responsibilities

• Support recruitment processes including interview coordination, candidate communication, and new staff onboarding activities
• Maintain and update personnel files to ensure completeness and compliance with organizational policies and record-keeping standards
• File and archive HR documents both in physical and digital formats, ensuring proper organization and retrieval systems
• Track leave records and maintain staff databases with accurate, current information
• Prepare outgoing HR correspondence for managerial review prior to distribution to offices and team members
• Coordinate travel logistics including flight bookings, ground transportation arrangements, visa documentation follow-up, and accommodation setup for staff
• Distribute HR updates and policy information to field teams as needed to ensure awareness and compliance
• Monitor and track HR administrative documentation to support organizational efficiency and accountability

Requirements & Qualifications

• Recent graduate or currently in the final year of study in Human Resource Management, Business Administration, International Relations, or a related discipline
• Genuine interest in pursuing a career in human resources and office administration
• Competent written and verbal communication skills with the ability to work effectively with diverse colleagues
• Strong organizational capability and time management skills with attention to detail
• Demonstrated willingness to learn and capacity to follow instructions and guidance
• Proficiency in Microsoft Office applications including Word, Excel, Outlook, and PowerPoint
• Ability to handle sensitive personnel information with discretion and maintain professional confidentiality at all times
• Previous internship or volunteer experience is advantageous but not mandatory

What to Expect

• Standard office hours operate Monday through Friday, with occasional flexibility required based on operational demands
• A supportive learning environment where you will gain practical exposure to HR functions within an established international humanitarian organization
• Clear expectations regarding professional conduct, confidentiality, and adherence to ACTED policies throughout your tenure
• The HR/Admin Intern-Nairobi at ACTED position in Kenya is open to qualified candidates. Click Apply below to submit your application.

Method of Application

Interested Kenyan candidates who meet the required profile are invited to submit their applications i.e cover letter and detailed curriculum vitae as a single document (with the cover letter on the first page and the CV starting on the second page), including the names and contact information of up to two referees to [email protected] Applications must be received on or before 5:00 PM on 1st June 2026 with the subject line: HR/Admin Intern_Nairobi