Grant Accountant at World Vision Kenya

  • Full Time
  • Nairobi

World Vision Kenya

Key Responsibilities:

Financial Reporting and Analysis

  • Post financial data transactions into the accounting system.
  • Consolidate and submit accurate project funding requests to PR.
  • Ensure timely preparation and review of bank and M-Pesa reconciliation statements.
  • Prepare and consolidate accurate financial analysis for management and decision making.
  • Prepare and submit Project Financial Reports as per donor requirement
  • Ensure timely review and recording of Employee Expense Reports.
  • Ensure timely review and reconciliation of the balance sheet items.
  • Consolidate periodic Cluster compliance reports.

Processing of financial payments

  • Ensure timely processing of payments to service providers
  • Timely facilitation of staff with advance requests for smooth operations
  • Review M-pesa requests from the various requesters for completeness of documentation.
  • Validate M-pesa requests using Safaricom portal, make necessary corrections in liaison with the requestors
  • File the final payment reports from Safaricom portal

Financial Reporting:

  • Preparation monthly site financial reports to the Senior Grant Finance Officer for consolidation by 15th of the month.
  • Prepare management reports for decision making purposes
  • Ensure monthly accrual of completed activities
  • Support and participate in year- end processes

Financial management and staff support:

  • Manage and address service providers queries with regards to payments
  • Process petty cash requests as needed
  • Analyze and submit exempted taxes (VAT) for refund based on KBD guidelines.
  • Build capacity of staff and service providers on payment system requirements and changes.
  • Prepare timely cash request for submission to the donor
  • Timely and accurate booking of received income

Reconciliation of Balance Sheet Accounts:

  • Undertake reconciliation of receivable and payables accounts for the program
  • Constantly monitor balance sheet account balances
  • Follow up for timely accounting and facilitate booking of staff advances.
  • Match transaction amounts in the balance sheet accounts
  • Prepare monthly reconciliation statements for the balance sheet accounts

Asset management and Administration:

  • Ensure Project assets are properly tagged and recorded in the asset register and in Sunsystem within the project.
  • Support the Project in asset acquisition, management and disposal as per donor requirement.
  • Liaise with the security department and the project driver to ensure the motor vehicle is used as per WVK policies.
  • Review motor vehicle summary reports from the project driver on a monthly basis to ascertain proper usage and efficiency.

Asset management and Administration:

  • Identify risks associated with the role for inclusion in Riskconnect and advice on mitigation measures.
  • Support grant project audits according to the donor requirements.
  • Respond to queries on a timely and accurate manner.
  • Support timely implementation of findings and recommendations from audits and various accountability mechanisms
  • Ensure the grant operate within WV internal control systems to mitigate risks and ensure accountability.
  • Actively participating in project start up workshops to ensure financial aspects of project are fully understood.


  • Perform any other duties as requested by the supervisor

Qualifications/Requirements for the role:

  • Minimum of a Bachelor of Commerce in Accounting/ Finance, Economics or Business related field from a recognized university
  • Qualifications in CPA section 4/intermediate or equivalent
  • Minimum 4 years of relevant accounting experience
  • Demonstrated ability to work under minimal supervision
  • Experience in electronic payments and mobile money transactions
  • Advanced excel and analytical skills
  • Practical experience of using SUN system accounting Software is preferred
  • Advanced excel and analytical skills
  • Compatibility with WV’s Mission, ethos, policies and core values.
  • A team player.

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