Contracts and Admin Officer at Digital Opportunity Trust (DOT)

Terms of Reference:

• Develop partner contracts in line with the project’s requirements and legal frameworks.
• Maintain a comprehensive database, tracking key milestones, deliverables and deadlines.
• Provide administrative support to project staff.
• Facilitate logistical and procurement arrangements for project activities, including travel, accommodation and event planning.
• Assist in the preparation and submission of project reports, ensuring accuracy and timelines.
• Support onboarding processes for partners, including contract preparation and orientation.
• Implement agreements in coordination with project teams and partners,
• monitoring progress and ensuring adherence to contractual obligations.
• Customize and manage contracting templates for each partner, adapting them to local contexts and regulatory requirements.
• Support the Senior Finance Officer to review partner reports.
• Address any contractual issues or disputes that arise working with legal and project teams to resolve them.

Criteria:

• Candidates submitting their application for consideration as Contracts and Admin Officer will be required to meet the following criteria:
• Minimum of 3-5 years of experience in contract management, project administration or related role, preferably within an international development context.
• Strong understanding of contract law and negotiation processes.
• Proficient in Microsoft Office Suite and contract management software.
• Strong communication and interpersonal skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Ability to accurately develop, review and manage contracts and administrative documents.
• Capability to address and resolve issues related to contracts, administration and HR.
• Ability to work effectively with diverse teams across multiple countries.