Administrative Secretary II – 2 Posts at Ethics and Anti-Corruption Commission

  • Full Time
  • Nairobi

Ethics and Anti-Corruption Commission

JOB GRADE – EACC “10” (2 POSTS), REF: EACC/CSS/ASII/11

Reporting to the Deputy Director – Administration, the jobholder is responsible for the provision of administrative support to ensure efficient and effective delivery of service.

Duties and Responsibilities:

  • Produce documents, briefing papers, and reports to ensure maintenance of confidential documents in the department.
  • Manage the office diary including appointments, foreign and domestic travel itineraries, travel bookings, and hotel reservations for the management to facilitate timely management of events.
  • Manage office protocol and public relations, receive and screen incoming calls and correspondences, and act as the link between executive offices, internal and external visitors to ensure efficient response time.
  • Devise and maintain office systems that include data management and files for efficient record preservation.
  • Follow up on issues that require interdepartmental coordination for the engagement of various stakeholders to ensure effective communication is relayed.
  • Answer the telephone lines, direct calls, and transfer them to the respective recipients for further action.
  • Arrange for departmental staff travel.
  • Maintain up-to-date filing systems in the department and track file movement out of the Office to ensure accountability of the file user.
  • Receive all documents for notations or signature to be actioned by the respective officers to ensure appropriate actions are carried out.
  • Assist in staff welfare issues in the department to ensure staff needs are addressed.
  • Handle the office imprest.

Requirements for Appointment:

For appointment as an Administrative Secretary II, a person must possess the following qualifications:

  • Minimum relevant work experience of four (4) years.
  • Diploma in Secretarial Studies or its equivalent from a recognized institution.
  • Kenya Certificate of Secondary Education (K.C.S.E.) minimum mean grade of C or its equivalent from a recognized institution.
  • Certificate in computer applications.

Method of Application

Interested candidates who meet the set criteria should complete EACC Form 1 online
from https://jobs.integrity.go.ke and attach copies of ID, CV, academic/ professional
certificates (certified by the issuing institution), clearances and testimonials.

All applications must be made online and will be acknowledged via an email. Only
shortlisted candidates will be invited for interview.

To be considered, applications should be received not later than Monday, 8th April, 2024 at 5.00 pm.

Canvassing will lead to automatic disqualification.

To apply for this job please visit jobs.integrity.go.ke.