Administrative Assistant – at Kenya Medical Research – KEMRI

Administrative Assistant – at Kenya Medical Research – KEMRI – Kenya Medical Research - KEMRI Kenya Job Details

About the Role

Kenya Medical Research Institute (KEMRI) is recruiting an Administrative Assistant for a full-time position based in Kenya. This role supports the operational delivery of PBIDS 2.0 and related detection activities across multiple sites, with a focus on supply chain coordination, procurement oversight, and administrative functions. The successful candidate will manage logistics, documentation, and day-to-day administrative activities across the organisation’s field locations.

This Administrative Assistant – at Kenya Medical Research – KEMRI position involves close collaboration with field teams, budget preparation, and inventory management. You will ensure timely delivery of supplies and services while maintaining accurate records and supporting smooth departmental operations. Administration jobs in Kenya within research settings require strong organisational skills and attention to detail.

Key Responsibilities

• Manage procurement requests and follow-ups with field team leads to ensure supplies and services are ordered for PBIDS 2.0 activities across Kisumu, Nairobi, Isiolo, and additional Detect sites.
• Verify that all delivered goods and services meet specifications and quality standards, then cross-reference invoices against physical deliveries before processing payment.
• Maintain and update stock database records to track inventory movements, including both stock received and stock issued.
• Review invoices and bills submitted from field offices and assist in their verification prior to authorisation for payment.
• Contribute to the preparation of project budgets relating to supplies, workshops, conferences, participant reimbursements, and transport requests.
• Document vehicle mileage for project vehicles, monitor maintenance schedules, and maintain up-to-date maintenance reports.
• Attend project meetings and prepare necessary written communication and correspondence for field team distribution.
• Support the overall functioning of administrative operations within the department and address additional assignments from your supervisor as required.

Requirements & Qualifications

• Diploma in Business Administration, Management, Fleet Management, Public Administration, Purchasing and Supplies Management, or an equivalent qualification from a recognised institution (mandatory).
• Proficiency in computer applications, including Microsoft Office and database software (mandatory).
• Demonstrated planning and organisational skills with ability to manage multiple priorities (mandatory).
• Strong written and verbal communication skills with the ability to produce clear reports and correspondence (mandatory).
• Solid interpersonal skills and ability to work effectively with diverse stakeholders across multiple sites (mandatory).
• Team-oriented approach with capacity to contribute collaboratively to departmental objectives (mandatory).

What to Expect

• You will work in a research environment where attention to procurement accuracy, budget compliance, and documentation standards is essential.
• Regular interaction with field teams across multiple Kenyan locations means you should be comfortable with correspondence management and coordinating across sites.
• This Administrative Assistant – at Kenya Medical Research – KEMRI position in Kenya is open to qualified candidates. Click Apply below to submit your application.