Administrative Assistant at UN-Habitat

Responsibilities

• Human Resources Management  Initiates, reviews, processes and follow-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training ensuring consistency in the application of UN rules and procedures.
• Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.
• Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.
• Monitors staffing table and prepare relevant statistical data/charts. Budget and Finance
• Assists in the preparation and review of financial and human resource proposals/requirements.
• Consolidates budget/work programme with respect to Headquarters’ budget, trust funds, grants and procurement. • Monitor expenditures and compares with approved budget; prepares adjustments as necessary.
• Assists managers in the elaboration of resource requirements for budget submissions.
• Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures
• Prepares or customizes financial reports from Umoja system generated reports.
• Co-ordinates with other finance and budget staff on related issues during preparation of budget reports. General Administration • Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.

Education

• High school diploma or equivalent is required.

Work Experience

• A minimum of seven (7) years of experience in administrative services, human resources, finance or related area is required.
• The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first level university degree or higher.
• Experience working with the Enterprise Resource Planning (ERP) system, preferably Systems Applications and Products (SAP), is desirable.
• Experience in coordinating and monitoring of programmes / projects activities is desirable.
• Experience in the United Nations System or other comparable international organization is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.