Admin Secretary at Hazina Sacco Society Ltd

Minimum Requirements

• Bachelor’s degree in Business Administration or a related field from a recognized university.
• Minimum of five (5) years’ experience serving in a similar capacity.
• KCSE C+ plus and above
• Diploma in Secretarial Services from KNEC is an added advantage.

Duties & responsibilities

• Provide administrative and secretarial support to the CEO’s office and other departments as required.
• Maintain accurate and up-to-date CEO’s diary
• Manage calendar, schedule appointments and co-ordinate meetings for the CEO
• Assist in scheduling and coordinating meetings, appointments and travel arrangements for the CEO and Board of Directors.
• Assist in the preparation and organization of meetings, including agenda creation, note taking and follow-up on action items
• Act as liaison between CEO and internal /external stakeholders, ensuring messages are delivered clearly and promptly.
• Manage office correspondence including emails, files and phone calls, directing inquiries to the appropriate personnel.
• Ensure reports from departments are filed well ahead of Board meetings.
• Coordinate necessary logistics and the provision of meals and refreshments for events and meetings including Board meeting.
• Support in the preparation of reports, presentations, and other documents as requested.
• Maintain accurate records and organize documents in both physical and electronic formats.
• Ensure timely availability of office supplies for day-to-day operations of the CEO’s office.
• Maintain confidentiality and exercise discretion when handling sensitive information. ▪
• Perform any other duties as directed by the CEO

Job Competencies

• Excellent organizational and time management skills
• Strong communication and interpersonal skills Detail-oriented with a focus on accuracy.
• Ability to multi-task and prioritize effectively
• Professional demeanour with effective problem-solving abilities.
• Adaptability and flexibility to meet changing administrative demands