Admin Assistant at United Nations Office at Nairobi

General Administration and Operations Support.

• Assist the operations team to ensure the proper organisation, implementation, monitoring and control of procurement actions in progress as guided by respective team lead/s.
• Assist the respective teams with filing documents, typing, copying and minute taking.
• Assist with daily customer service at the front desk and drafting of office correspondence.
• Maintaining and updating the UN Fuel Station Integrated System, UN Recreation Centre and Commissary Customer databases.
• Assist with receiving and inspection of consignments destined to the United Nations Commissary.
• Assist with preparation of routine office correspondence and undertaking any other office administration duties that may be assigned by the respective team leads. Archiving
• Assist in maintaining a central list of records transferred to Archives by entering data of legacy records into the System, as guided by the respective team lead/s.
• Sorting and inventorying legacy records.
• Appraising records in the archives.
• Assist in accessioning and receiving records transfer lists and reviewing accuracy of the transfer list.
• Participate in designing and improving and streamlining archives and records management programme.
• Assist in carrying out research within the UN Archives Network on archives and records management and the move to digitization.
• Assist in ensuring that all departments have updated copies of their records in Archives including the retention schedules.

Qualifications/special skills

• Applicants must at the time of application, meet one of the following requirements:
• Be enrolled in a graduate school programme (second university degree or equivalent, or higher),
• Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent),
• Have graduated with Bachelor’s degree, Masters, PhD or equivalent. Be computer literate in standard software applications (Microsoft Office Suite). Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.
• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views.
• Preferred areas of study: Undergraduate or graduate including data science, business administration, economics, social science and related field.