Admin and HR Officer at Nairobi Adventist Hospital

  • Full Time
  • Nairobi

Nairobi Adventist Hospital

Job Purpose

The purpose of this position is to assist the C.E.O in the carrying out of human resource functions, general administration/maintenance of the hospital and its processes, and ensuring effective running of the C.E.O’s office

Roles & Responsibilities

Human resource duties:

  • Scheduling job interviews and assisting in interview process
  • To plan, define, implement and monitor employees performance objectives/ indicators, and review performance outcomes
  • Analysis of performance data to evaluate the performance achievements, challenges, and areas for improvement of the employees/ teams/ organization; and dissemination of reports and feedback to relevant stakeholders.
  • Provide support, guidance and training to personnel as required. Participates In the review of training needs of staff making appropriate proposal to meet identified needs.
  • Prepare and provide advice to staff members on specific entitlements.
  • Assist in the interpretation and application of staff rules, regulations and procedures ensuring uniform application.
  • Ascertain human resources requirements for the hospital ensuring the timely advertisement and filling vacancies.
  • Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.).
  • Serves as a point person for all new employee questions.
  • Control the maintenance of the personnel records in the office, ensuring that outstanding queries receive timely response, after due analysis maintains and monitors leave records and overtime.
  • Participate in staff appraisal
  • Maintains employee information by entering and updating employment and status-change data.
  • Maintains employee confidence and protects operations by keeping human resource Information confidential.
  • Submits employee data reports by assembling, preparing, and analyzing data.
  • Ensuring background and reference checks are completed
  • Overseeing the completion of compensation and benefit documentation
  • Maintaining current HR files and database
  • Maintaining records related to grievances, performance reviews, and disciplinary actions
  • Performing file audits to ensure that all required employee documentation Is collected and maintained
  • Completing termination paperwork and assisting with exit Interviews.
  • Perform other HR duties as required.

 Administrative assistant duties:

  • Ensure that the hospital’s calendar of events is implemented as scheduled
  • Assist in monitoring and reporting on the daily operations of the hospital
  • Assist with preparation of monthly, quarterly and yearly progress reports.
  • Handling of the hospital correspondences and keeping such files
  • Act as a liaison between the C.E.O’s office and internal and external parties
  • Managing an active calendar of meetings and appointments for the CEO, be able to anticipate the C.E.O’s next move
  • Manage the communication in and out of the C.E.O’s office
  • Prioritize and follow up on incoming issues and concerns addressed to the C.E.O, including those of a sensitive or confidential nature and determine the appropriate course of action (in consultation with the C.E.O as appropriate)
  • Follow up with key contributors to the C.E.O’s projects and maintain the timeline around deliverables, keeping the projects on task.
  • Produce all necessary documents, reports and presentations for the C.E.O
  • Organize and maintain the C.E.O’s office
  • Other duties and responsibilities as assigned by the C.E.O

Qualifications

  • Degree or higher diploma in Human resources management
  • Active registration and good standing with IHRM
  • Five years working experience, with two of them in a supervisory/ mid-level management role
  • Proficiency in Microsoft Office suite
  • Performance contracting and management skills
  • Additional training in business management or administration will be an advantage
  • Previous experience in customer service will be an added advantage
  • Great communication skills
  • People skills
  • Self-driven and able to work with minimum supervision

Method of Application

In the google form, you will be required to attach a Cover letter, CV and copies of certificates. These documents should be merged into one PDF document;

Addressed to: The Chief Executive Officer,

Nairobi Adventist Hospital

P.O. Box 41352-00100

Nairobi

Quoting the position applied for as the subject line;

Application deadlineApril 30th, 2024;

Late applications will not be accepted and ONLY shortlisted candidates will be contacted.

To apply for this job please visit docs.google.com.