HR Assistant at Team Plus Limited

Job Description:

Human Resource Assistant Position Overview:

The Human Resource Assistant supports the HR department by managing employee records, ensuring smooth communication with clients regarding staffing updates, and maintaining compliance with company policies.

This role plays a vital part in daily reporting, addressing staff absences, and handling HR documentation to ensure seamless operations in the hospitality sector.

Key Responsibilities:

• Daily Reporting:
  • Maintain and file accurate daily reporting data, including attendance, shift schedules, and staffing updates.
  • Report absences or tardiness promptly to the client and coordinate arrangements for relievers.
  • Communicate staff leave plans to the client in advance and ensure proper handovers are in place.
• Staffing and Coordination:
  • Collaborate with the operations team to find suitable relievers for absent employees, ensuring minimal disruption to services.
  • Assist in scheduling interviews and onboarding processes for new hires.
• Employee Documentation and Compliance:
  • Monitor staff attendance and adherence to schedules, addressing any issues proactively.
  • Prepare employment contracts, ensuring they are signed and filed appropriately.
  • Update and maintain employee records, including contact details, leave balances, and performance evaluations.
  • Draft and review company policies, ensuring alignment with labor laws and organizational standards.
  • Assist in preparing and distributing HR-related documents, such as memos and disciplinary notices.
• Leave Management:
  • Track employee leave applications and ensure compliance with the company’s leave policies.
  •  Notify clients of upcoming employee leave and provide updates on replacements or adjustments.
• Client Communication:
  • Serve as the primary point of contact for client inquiries related to HR matters.
  • Provide timely updates on staffing changes, employee performance, and other relevant issues.
  • Address and resolve any client concerns regarding HR operations professionally.
• General HR Support:
  • Support recruitment efforts, including screening resumes and scheduling interviews.
  • Assist in organizing staff training sessions and maintaining training records.
  • Ensure compliance with labor laws and regulations within the hospitality industry.