Office Assistant at Food for the Hungry (FH Kenya)

Principal Responsibilities

Key result # 1 – Office management 

• Clean all the Wamba offices every morning and ensure the office is neat and tidy.
• Dusting and polishing surfaces and emptying dustbins.
• Prepare office tea and clean the utensils.
• Ensure there are sufficient cleaning detergents and kitchen beverages and in stock by requisitioning as necessary
• Ensure there is always adequate drinking water with clean glasses.
• Cleaning the office toilets and ensure there is adequate toiletries.

Key result #2 – Clerical Works

• Managing the office float as may be assigned by the Accountant/Manager by enforcing the finance policy.
• Compute and summarize petty cash expenses, reimbursements, claims, disbursement etc. for Wamba AP office to make sure payment amounts, records and supporting documents are correct.
• Have an updated stationery kitchen and household items received in the AP office.
• Collect and deliver official documents and mails to the respective persons.
• Run errands for the office as directed.
• Make requests for office supplies, monitor and document the daily consumption
• Support in timely processing and submission of check payments requests for both administrative and programs activities as directed.
• Booking of venues for office events and follows up to ensure payments are made on time.

Key result #3 – Reception Duties

• Greet visitors and direct them to the appropriate persons.
• Make calls and receive incoming calls and ensure the message is delivered to the concerned person.
• Filing of all the official documents received.
• Custodian of the official files in Wamba Office.
• Assist in raising casual request forms.
• Ensure that effort sheets are filled and submitted to the HR office

QUALIFICATIONS   

• Vibrant personal relationship with Christ
• Good interpersonal skills
• People skills: warmth with people, conversational, able to relate to and be in continual interaction and communication with people.
• Effective verbal and listening communication skills
• Strong working knowledge of computers and MS Office Suite

EDUCATION AND EXPERIENCE

• KCSE Certificate
• Certificate or Diploma in Business Management, Administration or related course
• 2 years working experience within a similar or comparable environment.