Finance & Administration Intern at Kilimo Trust

Purpose of the Job:  

The Project Technical Intern will support the agricultural projects team in implementing field activities, providing technical assistance to farmers, and contributing to data collection, training, and documentation.
The role is designed to give the intern practical exposure to agricultural project management and farmer support services while enhancing project delivery.

• Effective Communication
• Writing & Verbal Skills
• Computer Skills
• Ability to Multi-task

Responsibilities

Accounting & Finance:

• Support in the preparation of payment vouchers and cheques in accordance with the laid down procedures of the Trust.
• Assist in ensuring that payments are acknowledged by all beneficiaries.
• Support in maintaining proper filing of all the relevant payment documents for ease of future reference.
• Assist in ensuring that payment documents are properly stamped as PAID.
• Assist in receiving, assembling, and preliminary checking of travel accountabilities and forwarding them for further checking and authorization.
• Support in maintaining a file with copies of authorized travel advance requests as well as corresponding accountability summaries.
• Support in ensuring that all transactions made during the week are fully entered in the accounting system.
• Support in maintaining and updating the inventory register of the Trust.
• Support in maintaining and updating the withholding tax schedule and timely remittance to KRA.
• Support in updating and maintaining of the asset register.
• Assist in the preparation of donor and monthly management reports

Administration:
Front Office management

• Support the maintenance of the general filing system and file all correspondence (Service Providers, Administration, and Projects)
• Assist in enhancing the corporate image of Kilimo Trust through proper organization of the front office desk and office surroundings.

General Administration

• Assist in coordinating travel logistics for staff
• Support in the coordination of procurement of goods and services while ensuring value for money
• Assist in preparing correspondence and memos to staff in relation to office operations.
• Support in organizing events and making relevant logistical arrangements

Technical Competence Requirements 

• Basic experience in the use of spreadsheets
• Basic understanding of generally accepted accounting principles and Financial Reporting Standards
• Basic skills in accounting and bookkeeping
• Ability to maintain strict confidentiality in performing different duties
• Basic experience in general Office administration
• Honest and trustworthy

Educational Qualifications and Experience Required

• A graduate with a Bachelor’s degree in accounting, business, finance, or other relevant discipline
• Part II qualification in professional accounting qualifications such as CPA or ACCA. is an added advantage
• A minimum of one year’s experience doing Finance, Accounting, and Administration work