Admin & HR Executive at Flexi-Personnel

JOB PURPOSE:

Majority of the time, the job holder will be devoted to ensuring the office runs smoothly i.e. logistics, vendor management, facility sourcing, travel coordination, and operational facility setup. Additionally, he/she will also handle specific HR functions including onboarding, statutory deductions, coordinating with HR agencies for outsourced staff, recruitment coordination, and assisting with payroll management.

ROLES AND RESPONSIBILITIES:

Administrative / Operations (Core Duties)

• Manage daily office operations: supplies, equipment, facilities, and vendor relationships.
• Coordinate travel arrangements and accommodation for staff and visitors.
• Source, negotiate, and manage operational facilities: warehouses, showrooms, and other infrastructure needed for SUN Mobility’s operations.
• Handle billing/invoicing support and basic finance-related tracking or vendor payment follow-ups.
• Maintain organization of physical and electronic filing systems, records, and administrative documentation.
• Ensure office compliance with safety, cleanliness, and logistical standards

Targeted HR Tasks (Supporting Duties)

• Oversee employee onboarding: preparing contracts/documents, coordinating orientation processes
• Manage statutory deductions: ensure correct calculations and timely remittances for PAYE, NSSF, NHIF etc.
• Coordinate recruitment logistics via HR agencies or external partners, manage outsourced/temporary staff contracts and compliance.
• Assist with payroll data gathering and follow-up to ensure payroll is processed accurately and on schedule.

EDUCATIONAL QUALIFICATIONS & EXPERIENCE:

• Bachelor’s degree in Business Administration or related field.
• 2-5 years in administration or operations, with experience in office management, vendor coordination, logistics, and facility management.
• Exposure to billing or basic finance tasks.
• Basic IT skills, including Microsoft Office; comfortable learning internal systems.
• Familiarity with Kenyan labour laws and statutory deduction systems (PAYE, NSSF, NHIF) is a plus.
• Experience liaising with external service providers or HR/recruitment agencies.

Key Skills and Attributes:

• Strong administrative aptitude and high attention to detail.
• Excellent organizational and time-management skills; ability to multitask and prioritize under changing conditions.
• Good vendor negotiation and coordination skills.
• Strong communication skills, both verbal and written.
• Integrity and ability to handle confidential information (especially HR/payroll related).
• Problem-solving mindset; proactive, resourceful, and able to work independently.