Administrative Assistant at Nova Pioneer

BOUT THE ROLE

You will:

• Facilitate the public relations function of the front office
• Provide administrative support to the School Principal
• Prepare documents ahead of internal and external meetings as directed by the School Principal (photocopying, binding, filing etc.)
• Prepare documents for internal display on pin-boards or notice boards (brochures, posters, etc.)
• Keep custody of the students’ attendance registers and any confidential documents on behalf of the School Principal
• Maintain the school’s student roster (termly) and update it as necessary
• Communicate with internal and external stakeholders via telephone, in person and in writing through the drafting of letters, memorandums, reports, and emails
• Lead the timely preparation and distribution of the school’s newsletter and parent letters
• Prepare and share regular school updates with the marketing team for posting on social media, etc.
• Facilitate logistical arrangements for weekly, monthly and quarterly meetings
• Provide administrative services and take minutes for various meetings
• Assist in managing PTA communications and meetings
• Create and maintain filing systems, both electronic and physical
• Any other duties as assigned by your line coach.

ABOUT YOU

• Bachelor’s degree/ Diploma in Office Administration/Management
• You have 2-4+ years of experience as an Administrative Assistant, preferably of an established startup, large company or a school
• You are experienced or open to learning the Google software suite (Google Calendar, Docs, Sheets, G Mail, etc.) as well as Microsoft Office (Word, Excel, Powerpoint)
• You are experienced and proficient in MS Suite with strong writing skills (for office communication) and are skilled in making posters and certificates
• You have excellent organizational, planning and time management skills – you are able to handle many moving parts while maintaining high standards of excellence
• You demonstrate capacity to analyze complex situations and solve problems
• You are a great communicator. You are able to provide a clear and effective written and verbal communication to the leaders and school team
• You have an exceptional ability to think strategically and yet you sweat the small stuff—people see you as unusually detail-oriented and conscientious
• You have the ability to exercise discretion in handling sensitive matters
• You have a flexible and adaptable approach to work
• You are proactive and have an enthusiastic approach to work
• You are excited about our organizational culture—and in particular, you are fired up to challenge yourself by embracing mutual vulnerability and a firehose of feedback
• You have a desire to further develop your leadership skills and apply them to transform the lives of African youth