Operations and Administration Assistants at Vumi Foundation

• Support the Executive Director by managing end-to-end operational and administrative duties of the organization on a day-to-day basis, including facilities management, calendar management, record keeping and project management.
• Collaborate with leadership to develop and execute strategic plans that align with the organization’s mission and goals
• Monitor progress and make necessary adjustments to ensure the organization meets its objectives.
• Strategic Planning & Implementation
• Oversee the allocation and utilization of resources, including finances, personnel, and materials
• Ensure that all resources are used effectively and in accordance with the organization’s values and policies.
• Resource Management
• Manage administrative functions, including office management, record-keeping, and compliance with legal and regulatory requirements
• Develop and implement policies and procedures to improve operational efficiency.
• Administrative Oversight
• Assist in budget preparation and financial planning.
• Monitor expenses and revenues, ensuring financial sustainability and accountability.
• Oversee fundraising initiatives and donor relations.
• Financial Management
• Oversee recruitment, training, and development of staff and volunteers.
• Ensure a positive and productive work environment, fostering a culture of collaboration and respect.
• Human Resources Management
• Coordinate and manage various programs and projects, ensuring they align with the organization’s mission.
• Monitor program effectiveness and make improvements as needed

Requirements:

Experience and Competencies

• Minimum two years’ working experience in the Non-Profit sector.
• Experience with donors, regulators, banks and NGO’s is key.
• Academic background in international relations, business management or equivalent is preferable.
• Experience with fund raising for foundations is an added advantage.
• Strong commercial acumen.
• Literacy in bookkeeping is required.
• Fluent English and Swahili with exceptional written and verbal communication skills
• Acceptable knowledge of Microsoft Office Suite applications;
• Presentation tools and programs
• Good organizer and planner with time management skills
• Experience in social media management is an added advantage.