Executive Assistant at Summit Recruitment and Search

This role will provide comprehensive support to the CEO ensuring smooth alignment of executive priorities, strategic initiatives and daily operations. Serving as a gatekeeper, liaison, and strategic partner, they will support the CEO and senior leadership by handling administrative, logistical, and communication tasks with efficiency and confidentiality.

Key Responsibilities:

• Proactively manage the CEO’s complex schedule, prioritize meetings, speaking engagements, and global travel, while anticipating conflicts and optimizing time for strategic priorities across multiple time zones.
• Draft, review, and send emails, reports, and presentations on behalf of the CEO, screen and prioritize incoming communications, and act as the first point of contact for internal and external stakeholders.
• Organize executive meetings (Board, Leadership Team, Investors), prepare agendas, briefing documents, and post-meeting action trackers, and attend meetings when needed to take minutes and follow up on deliverables.
• Handle end-to-end travel arrangements, including flights, hotels, visas, and transportation, ensuring seamless itineraries and coordinating with security teams for high-profile travel.
• Track, reconcile, and submit timely expense reports for the CEO, ensuring compliance with company policies and managing reimbursements.
• Assist with research, data analysis, and preparation for key initiatives such as partnerships and investor relations and help track KPIs and business performance in alignment with strategic goals.
• Handle sensitive information (financials, legal matters, personnel issues) with the utmost confidentiality and discretion, ensuring all communications and decisions are handled securely.

Qualifications:

• Degree in Business Administration or a related field
• Excellent written and verbal communication skills
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong attention to detail and organizational skills