Executive Assistant at CIC Insurance

PURPOSE:

Reporting to the Director Risk & Compliance, the role-holder will be responsible for providing administrative support, primarily to the Director, Risk &Compliance, as well as handle project assignments and support for the senior R&C leadership team.  This position requires a high level of discretion and confidentiality and the ability to manage relationships both internally and externally.

PRIMARY RESPONSIBILITIES:

• Provide administrative support for Director, Risk & Compliance with the ability to understand and anticipate challenges facing leadership executives and be able to manage/reschedule priorities effectively and proactively;
• Works independently, proactively, and uses sound judgement skills daily;
• Schedule meetings, prepare meeting logistics, coordinate preparation and distribution of materials, maintain calendar, and assign tasks, etc;
• Compose correspondence for Director, Risk & Compliance signature;
• Prepares a variety of correspondence, forms, contracts, lists, requisitions, memoranda, letters, complex reports and other documents, formats, proofread materials to assure accuracy;
• Support the requisition of departmental stationery, Request For Proposal (RFP)/Request For Quotation (RFQ);
• Follow up and update matters for follow up assigned to the Director and the department as a whole;
• Coordinate with Director, Risk & Compliance and Board Secretary to ensure timely, submission of accurate, and comprehensive board reports per subsidiary and region;
• Prepares agenda and minutes related to the Departmental meeting and other meetings as assigned;
• Assist with preparing the annual budget for Risk & Compliance Department;
• Serve as liaison between Director, Risk & Compliance and outside entities;
• Research and provide recommendations on special projects/assignments;
• Manage incoming and outgoing telephone calls and email;
• Maintains a variety of complex files and records often involving confidential materials;
• Proofread complex Risk and Compliance documents;
• Perform research, compile information, reports and spreadsheets;
• Handle sensitive/confidential information requiring a high level of discretion; analyze problems and suggest solutions; and
• Any other related projects and duties as assigned from time to time.

Key Skills, Knowledge, Experience and Behavioural Competencies
Academic and Professional Requirements

Education

• Bachelor’s degree in law, Finance or Business or a Related field
• Professional Qualification    MS Word, Excel, PowerPoint.
• Ability to learn risk management and data analytics software applications

Experience Required:

• Relevant experience    4
• Risk Management experience    Added advantage