Assistant Accountant – Payroll at CIC Insurance

PURPOSE:

Reporting to the Senior Payroll Accountant, the role holder will support the processing, reconciliation, and reporting of payroll transactions across CIC Group entities, ensuring timely, accurate, and compliant payroll operations while upholding confidentiality and internal controls.

PRIMARY RESPONSIBILITIES:

Payroll Processing Support

• Assist in preparing payroll inputs such as new hires, exits, allowances, deductions, and leave adjustments.
• Collate and validate supporting documents and data before payroll runs.
• Support the calculation and verification of statutory deductions and staff benefits.

Statutory Compliance

• Prepare schedules for statutory remittances including PAYE, SHIF, NHIF, NSSF, HELB, and pension deductions.
• Assist in the preparation and submission of statutory returns within set deadlines.
• Maintain proper records for audit and compliance purposes.

Reconciliation and Reporting

• Assist in monthly payroll reconciliations between payroll records and the general ledger.
• Investigate and support resolution of any payroll-related discrepancies.
• Generate reports to support internal stakeholders including Finance and People & Culture (P&C).

System Updates and Record Management

• Update and maintain accurate payroll records and employee data in the ERP (e.g., Microsoft Dynamics AX).
• File payroll documents in accordance with company policies for accessibility and audit readiness.
• Support payroll system upgrades, testing, and issue resolution.

Internal Controls and Audit Support

• Maintain confidentiality and data integrity in handling employee payroll information.
• Support the implementation of payroll controls and segregation of duties.
• Provide requested documentation and clarification during internal and external audits.

Key Skills, Knowledge, Experience and Behavioural Competencies
Academic and Professional Requirements

• Education    Bachelor’s Degree    Bachelor’s degree in Accounting, Finance, or a related field
•  Professional Qualifications    CPA Part II or equivalent professional qualification (minimum)

Experience Required:

 Description    Required years of experience

• Minimum 2 years’ experience in payroll or finance operations.