Programme Management Assistant at UN-Habitat

Programme Management Assistant at UN-Habitat – UN-Habitat Kenya Job Details

Responsibilities

• Provides assistance in support of planning and implementation activities/processes for, typically, a large and highly complex component of the departmental programme/project initiatives.
• Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics.
• Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
• Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
• Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.

Education

• Completion of High school diploma or equivalent is required.

Job – Specific Qualification

• Supplemental training in procurement, administration, finance, budget or related area is desirable.

Work Experience

• A minimum of seven (7) years of progressively responsible experience in procurement, project administration, budget support, general administration or related area is required.
• The minimum number of years of relevant experience is reduced by two (2) years for candidates who possess a first-level university degree.
• Experience in applying United Nations rules and procedures is desirable.
• Experience working with SAP Enterprise Resource Planning (ERP) systems, Excel, Access and other analytical tools is desirable. Experience in post conflict environment is desirable 1 year or more of experience in data analytics or related area is desirable.