Project Assistant at UN-Habitat

Project Assistant at UN-Habitat – UN-Habitat Kenya Job Details

RESPONSIBILITIES

• The consultant will work under the direct supervision of the Project Manager for Urban 2030 Phase
• She/he will be responsible for the following tasks:
• Performs a wide range of office support and administrative functions.
• Monitors processes and schedules related to the unit’s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
• Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
• Responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refer inquiries to appropriate personnel for handling.
• Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
• Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), including preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.).
• Maintains files (both paper and electronic) and databases for work unit.
• Performs other duties as assigned.

Qualifications/special skills

• High school diploma or equivalent is required. Additional qualification in Finance, Commerce, Business Administration, or any related discipline is desired.
• A minimum of 2 years of relevant working experience in the field of business administration or a related field is required.

Deadline : Sep 11, 2024