Office Assistant at Eagle HR Consultants

Job Ref: EHC/032/2024

Job Purpose

• The role holder is responsible for ensuring the cleanliness of the office and kitchen facilities, preparing and providing office refreshments and maintaining equipment and machinery.

Key Responsibilities

• Collecting mails from Post Office and from member companies or other parties as directed and delivering them to various offices.
• Distributing cheques and other documents for signatures by the authorized signatories.
• Distributing files to members of the various Committees and the Board prior to the meetings being held.
• Ensuring that all offices, equipment and furniture are clean and that toiletries are replenished when necessary.
• Store cleaning solutions and toiletries as well as maintain cleaning equipment and tools in good working order.
• Prepare for meetings by setting up furniture in meeting rooms and offices as well as providing refreshments during meetings.
• Check and change water in the dispensers.
• Change light bulbs and fluorescent tubes as well as take steps to conserve energy by ensuring all unnecessary lights are turned off.
• Pay company bills; water, telephone, register letters for postage, obtain receipts or make payment for articles delivered and maintain a log of items delivered or received on a daily basis.

Academic Qualifications

• Kenya Certificate of Secondary Education (“0” Level) with a pass in English and Kiswahili

Professional Qualifications / Membership to professional bodies/ Publication

• Must possess a valid driver’s license.
• Certificate in First Aid, Occupational health and safety will be an added advantage.
• Knowledge of the city and its environs well e.g. Roads, buildings, etc.

Work Experience Required

• Over one (1) year of relevant in a similar sized organization

Competencies:

• Personal organization and ability to prioritize and organize tasks.
• Ability to perform simple arithmetic calculations.
• Team player and positive attitude and self-driven

NB: Male candidates are advised to apply.