NGO Jobs: Finance Officer- Shared Services at Save the Children

Key accountabilities are highlighted below, and additional responsibilities will be allocated depending on the CO assignment.

Efficiency in Finance Management Process 

• Receive authorized invoice from other departments and ensure they are accurately registered.
• Verify invoices for accuracy, documentation, and proper authorization before facilitating payments.
• Responsible for evaluating non-matching invoices and reconciling them manually.
• Ensure adequate audit trails and documentation / authorizations for payables.
• Timely facilitation of statutory payments on a monthly basis.
• Responsible for ensuring timely monthly recharges emanating from inter-country accounts, payroll and hosting fees.
• Receive duly approved payroll and ensure timely payment of salaries.
• Timely review of all the liability accounts and ensure only eligible balances are maintained.
• Responsible for the preparation of the MFR.

Contribution to improved data quality 

• Review budget codes before posting and ensure right time posting for all transactions.
• Aggresso data management for ESARO transactions.
• Ensure all transaction numbers have been recorded on the vouchers and journals.
• Ensure all support documents are archived electronically.

Reconciliations 

• Ensure all bank reconciliations for ESARO bank accounts are undertaken timely and duly signed off.
• Supplier payment reconciliation and performing payment runs.
• Manage bank relations and banking errands.
• Ensure the effective and efficient use of all Save the Children resources, best value for money and safety and security of assets.

Others

• Ensure internal controls are maintained and followed.
• Perform other relevant Save the Children’s duties as assigned by the supervisor.
• Focal respondent for Statutory Audits from the Regional Office for payments made at KCO.
• Support with Year End Reports preparations

SKILLS AND BEHAVIOURS (our Values ​​in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future oriented, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values ​​diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

• Undergraduate degree in Administration / Finance or equivalent
• At least 12 months of work experience in Accounting function
• An unquestionably high level of integrity and ethics
• demonstrable ability to adapt to challenging working environments within a developing country context
• demonstrated experience in identifying issues in financial management, applying sustainable solutions, and supporting teams to achieve results
• Knowledge and use of financial software packages. Agresso experience preferred.
• Ability to adapt quickly to a new environment and achieve results with multiple priorities and deadlines
• Strong results orientation, with the ability to challenge existing mind-sets
• demonstrated ability of working with a range of stakeholders
• Ability to focus on strategic finance issues and advise key stakeholders
• commitment to Save the Children values