ReliefWeb Jobs-Intern, Human Resources

Job Summary

The HR Intern will work under the guidance of the HR & Administration Coordinator to provide support in personnel files administration. The scope of work will involve compiling, processing, registering and organizing documentation relating to employee records.

Responsibilities

• Create, maintain, and update personnel files as per organisation personnel file checklist.
• support with various HR activities such as orientation, on-boarding of new employees and any ad-hoc requests.
• Ensure each personnel file is complete with all mandatory information.
• File sequentially all documents for ease of reference.
• Mark and label personnel files for easy retrieval.
• Maintain employee personnel files and records so they remain updated and easily accessible.
• Filling of HR documents in accordance with applicable laws and regulations.
• Support in retrieving HR documents and information during audit reviews.
• Maintain proper control of employees’ records making sure all pertinent documents are filed.
• Close and archive personnel files for employees who have left the organisation.
• Printing and photocopying documents that may be missing, to be placed in personnel file.

Other duties:

• Assist in recruitment such as screening resumes and scheduling interviews with shortlisted candidates.
• Assist in coordinating on-boarding and orientation activities for new hires.
• Provide any other HR administrative support as requested.
• Participates and assists in organisation of HR events.
• Any other tasks as may be assigned.

Qualification:

• University graduate in Human Resource Management.
• Computer literacy: proficient in MS applications, E-mail and internet.
• Fluency in written and oral English language
• Familiarity with office procedures and general filing principles.

Skills:

• Must maintain strict confidentiality of records and information.
• Good oral and written communication skills
• Excellent organizational and planning skills
• Working knowledge of office devices and processes.
• Ability to learn and acquire new knowledge and skills.
• Demonstrated interest in and commitment to children.