ReliefWeb Jobs- Events Assistant at World University Service of Canada

  • Full Time
  • Nairobi

World University Service of Canada

Position Title: Events Assistant

Project Title: DREEM

Position Location: Nairobi, Kenya

Reports To: DREEM Deputy Project Director

Background:

World University Service of Canada (WUSC) is a leading Canadian international development organization that collaborates with its southern partners to promote sustainable development. With a presence in more than 20 countries and an annual budget of approximately $45 million, WUSC focuses on youth-centered solutions for improved education, economic opportunities, and empowerment to address inequality and exclusion. WUSC believes in the potential of youth to support their families, build strong communities, and drive positive social change for future generations. Globally, WUSC has a network of higher education institutions, civil society organizations, private sector partners, professionals, students, volunteers, faculty, and community leaders to support its work.

WUSC offers an international work environment with a diverse, intercultural workforce, providing employees with opportunities to apply their skills and make a difference for youth worldwide.

Displaced and Refugee Youth Enabling Environment Mechanism (DREEM) Project:

The DREEM project, implemented by WUSC, serves as a technical assistance and strategic learning partner to the Mastercard Foundation and its partners. DREEM is committed to meaningfully including refugee and displaced youth in the Scholars Program and Young Africa Works strategy.

The DREEM project focuses on three key pillars:

  1. Higher Education Inclusion: Supporting Scholars Program partners in recruiting and serving refugees and displaced youth in higher education, helping them transition to work and work towards more inclusive societies.
  2. Economic Inclusion: Assisting Young Africa Works partners in Kenya, Uganda, Rwanda, Ethiopia, and other countries in developing programs that address the unique training and employment needs of refugee and displaced youth, especially young women.
  3. Strengthening Economic Opportunities for Refugees (SEOR): Complementing WUSC’s existing Learning through Education and Access to Employment Pathways (LEAP) project by providing improved access to market-oriented business support services for refugee entrepreneurs, particularly young women, in Kenya.

The Role:

As an Events Assistant under the supervision of the Deputy Project Director, you will be responsible for ensuring the smooth execution of project events. This role involves coordinating and managing various aspects of event planning, both virtual and in-person, across different countries. Effective multitasking, communication, and attention to detail are essential for success in this role.

Responsibilities:

  • Provide logistical support for online and in-person events for project staff and the DREEM Youth Advisory Committee.
  • Assist in planning and organizing events, including venue and supplier research.
  • Coordinate logistics, including transportation, catering, audiovisual equipment, signage, and communication materials.
  • Attend events to assist with setup, registration, troubleshooting, and vendor communication.
  • Provide communication support to partner organizations and invitees.
  • Offer travel logistical support to participants, including visa preparation, flight and accommodation bookings, and allowance provision.
  • Assist in budget tracking and expense management for each event.
  • Support project communications efforts as required, such as materials development.
  • Participate in event evaluation, gather feedback, and contribute to post-event reports.
  • Provide coordination and administrative support to the DREEM Deputy Project Director and DREEM Project Director as needed.

Qualifications:

The ideal candidate will possess the following:

  • A bachelor’s degree in event management or a related field is a plus.
  • Previous experience in event planning or a similar role in an NGO environment.
  • Strong organizational and time management skills, with the ability to work independently.
  • Excellent interpersonal and communication skills.
  • Detail-oriented and capable of managing multiple tasks simultaneously.
  • Proficiency in Microsoft Office.
  • Proactive and flexible attitude, able to work independently and as part of a team.
  • Availability to work occasional evenings or weekends, based on event schedules.
  • Complete fluency in English (both written and spoken); French language skills are desirable.
  • Commitment to gender equality and social inclusion principles.

Other Requirements:

  • This role may require travel across Kenya and the region.
  • Ability to work a flexible schedule.

How to Apply:

Only candidates selected for an interview will be contacted. WUSC is an equal-opportunity employer and welcomes applications from people with disabilities. Accommodations are available on request for candidates participating in the selection process. If you wish to apply for this role, please submit your application here by November 19, 2023.

WUSC does not charge a fee at any stage of the recruitment process.

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