Programme Assistant (3 positions) at Food and Agriculture Organization

Tasks and responsibilities

• Support the project manager in following up and planning with the various FAO units and partners in the delivery of the project/programme.
• Overseeing support activities in project implementation against project workplans, objectives and operating environment.
• Assist the programme manager in the following up of requests for services to be provided under MS 502 and 507 in line with the FAO rules and regulations.
• In collaboration with the technical teams, support in the collation and compilation of the programme annual and quarterly project workplans, procurement, LoA and travel plans.
• In collaboration with the M&E unit and the technical officers, follow up on project periodic reports and submit to Operations for final submission and uploading in the system.
• Ensure timely submission of Staffing action requests and supporting documents to the Operations Team for processing.
• Follow up with the operations and travel units to ensure timely submission of Travel Authorizations, LTECS and BTORS timely processing.
• In collaboration with the operations/budget’s team, ensure projects’ transactions are continuously mapped in FPMIs.
• Track procurement requests and follow up with the operations unit to ensure timely delivery in the field.
• Maintain an asset register for all project related assets and ensure proper handover of assets in liaison with the Asset manager.
• Maintain an up-to-date register of all programme contracts and LoAs on the shared-Drive.
• Review adequacy of financial reports provided by Service Providers and in collaboration with the operations and Finance units, ensure timely payments and closures of POs.
• In collaboration with the communications team, organize and undertake the compilation of project success stories for documentation.
• Preform Other related duties as assigned by the programme manager.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements

• A minimum of a bachelor’s degree in agriculture, environmental sciences, rural development or other related fields.
• Six years of relevant experience in the project management and/or Operations
• Working knowledge of English and Kiswahili
• National of Kenya