Procurement Assistant at M-KOPA Solar

Job Purpose

• This position’s main goal is to interact with suppliers and supervise the procurement procedure to guarantee the efficient, timely, and high-quality delivery of materials. This entails getting estimates and proposals, haggling with vendors, and monitoring delivery.
• The position also includes sourcing advice, procurement recommendations, and proposal analysis to satisfy departmental requirements. Along with aiding in supplier disputes resolution and procurement process integrity, the role also reports to and monitors procurement KPIs.

Key Job Responsibilities
Supplier Engagement:

• Request for quotations, proposals, and information from various suppliers and ensure materials are procured within agreed parameters of cost, quality, and delivery performance.
• Expedite and follow up with suppliers to ensure timely delivery of orders placed.
• Undertake negotiations with suppliers and service providers for goods and services. tracking of deliveries from suppliers
• Undertake negotiations with suppliers and service providers for goods and services. tracking of deliveries from suppliers
• Attending site surveys and provide debriefing sessions to suppliers to understand the scope of work.

Sourcing:

• Provide support and guidance to the business on procurement matters relating to sourcing.
• Prepare analyses of all bids received in response to the quotation and proposal to identify the response that best meets the needs of the user departments and communicate to unsuccessful bidders.
• Vendor sourcing and onboarding and negotiating for the best rates and value for money for the organization.
• Identify new opportunities, seek ways to improve efficiencies, and ensure compliance in purchasing compliance.

Reporting and Monitoring SLAs:

• Monitor and report progress on all purchases to key stakeholders.
• Participate in monthly reporting of procurement KPIs i.e., savings achieved, vendor clean-up, Aged and Open POs etc.
• Ensure timely close-out of tickets on fresh desk as per the agreed SLA and provide feedback to stakeholders.

Disputes Resolution:

• Manage supplier dispute resolution under the guidance of the Group Procurement Manager
• Review and confirm POs in Dynamics
• Work with accounts payables to ensure timely payment processing for vendors within the procurement category.
• Use judgement, diplomacy, and confidentiality with respect to the complete procurement process, ensuring integrity of the respondents bid information.

Experience/Education/Skills Requirements:

• Bachelor’s degree or equivalent
• Certificate in Procurement from a recognized institution or organization-CIPS or KISM
• Minimum 2-3 years’ experience in procurement and supply chain Management
• Strong organizational, and reporting skills

You might be a good fit If:

• You are an agent of change
• You are passionate about our mission to finance progress
• You’re comfortable in a fast-moving environment with frequent change and a sense of urgency
• You have the ability to build effective relationships with all clients, peers, and stakeholders.
• you have excellent interpersonal skills and ability to work as part of a team