Procurement Assistant at Apollo Agriculture

About the Role:

Apollo Agriculture is in search of a meticulous, well-organized, and enthusiastic procurement professional to join our Procurement team. As a Procurement Assistant, you will closely collaborate with the Head of Procurement to oversee all facets of procurement processes and interact with stakeholders to ensure the timely delivery of goods and services. This is an exciting opportunity for procurement experts looking to advance their careers within a dynamic and vibrant organization deeply committed to the crucial mission of making commercial farming accessible to all.

Reporting Lines: This role reports to the Head of Procurement

Location: Nairobi, Kenya

Contract Duration: Short-Term

Responsibilities:

1. Ensure compliance with Apollo’s rules, regulations, policies, and procurement strategies.
2. Work closely with department personnel and managers to plan procurement activities.
3. Review and assess bids and proposals, preparing analyses for contract awards and committee review.
4. Verify the completeness and accuracy of technical specifications in purchase requests (PRF).
5. Prepare specifications, Terms of Reference, and Statements of Work for RFPs and RFQs, ensuring department approval.
6. Issue RFQs, RFPs, and other tender documents using Apollo-approved templates.
7. Monitor the procurement cycle, liaise with vendors, and resolve post-order issues.
8. Maintain a procurement monitoring tracker, provide purchase order feedback to departments, and ensure document availability for audits.
9. Conduct market research to ensure competitive and high-quality services.
10. Manage the supplier database, oversee inventory, and coordinate the distribution of branded materials, including support for international expansion.

Requirements:

• Diploma or Bachelor’s Degree in Procurement.
• 1 to 2 years of relevant experience.
• Proficiency in common analytical tools such as Excel.
• Strong negotiation skills.
• Knowledge of vendor relationship management.
• High level of integrity.
• Familiarity with procurement tools and protocols.

We:

• Are a collaborative team of intelligent and ambitious individuals dedicated to serving our customers.
• Solve complex problems creatively and always strive to find solutions when faced with challenges.
• Embrace calculated risks that can lead to significant growth, recognizing that failures are opportunities for learning and improvement.
• Are attentive listeners who take the time to deeply understand and seek ideas from others, even in times of disagreement.
• Provide a dynamic environment that promotes talent, collaboration, and personal growth.
• Take pride in our work and share the responsibility of seeing projects through from conception to deployment.
• Support our commitments with competitive compensation and benefits, along with engaging projects.
• Value autonomy, honesty, transparency, and respect.
• Look forward to hearing from you!