Office Administrator At Music Lovers Family

ROLES AND RESPONSIBILITIES

1. Coordinating office activities and operations to secure efficiency and compliance to company policies
2. Supervising staff and dividing responsibilities to ensure performance
3. Managing phone calls and correspondence (e-mail, messages, letters, packages etc.)
4. Managing schedules and travel arrangements/appointments etc for the family.
5. Keeping inventory of office supplies and ordering new ones as necessitated.
6. Creating and updating records and databases with personnel, financial and other administrative data.
7. Managing client, staff, and school files.
8. Welcoming visitors and clients to the office and providing them adequate information about the family and any other information sought.
9. Guiding clients on fee and service payment options through Bank and M-Pesa options in addition to carrying out basic bookkeeping.
10. Resolving office-related issues with permission from the Management.
11. Assisting colleagues whenever necessary
12. Organizing events for the family (fun day, sports day, concerts)
13. Assisting in any other assigned duties

Qualifications for the Role

Relevant Diploma / Certificate

1. Certificate of Diploma in a relevant course.
2. Two years of relevant experience in a similar environment, preferably in an administrative position, in lieu of a diploma.
3. Interest in music education and music business
4. Experience in customer service.
5. Exceptional interpersonal and intercultural skills
6. Communicate exceptionally in verbal and written forms with strong grammar, spelling, and punctuation.
7. Computing skills – Microsoft Office suite (especially word, excel), Google Suite (Gmail, meet, calendar, drive, docs, sheet, slides), email, internet computing.
8. Exceptional social media management skills (Facebook, TikTok, Instagram, Twitter, LinkedIn).
9. Exceptional social media marketing skills (Facebook, TikTok, Instagram, Twitter, LinkedIn).
10. Basic Graphics design, photography, and video shooting skills using a phone or a basic camera.
11. Excellent time management skills
12. Exceptional people management and problem-solving skills

Please apply if you have the necessary technological skills, communication abilities, organization skills and will be comfortable with most of these tasks.

Equal Opportunity: Your gender, your gods, your skin colour, or your bigshot uncle don’t make a difference here. We are a progressive and open-minded meritocracy. If you are smart, decent, coachable, and good at what you do, COME AS YOU ARE

Application deadline is Sunday January 11, 2023 at 5.00 PM