Office Administrator – 2 Posts at Insurance Regulatory Authority (IRA)

  • Full Time
  • Nairobi

Insurance Regulatory Authority (IRA)

Job Purpose
The Office Administrators are responsible for inquiries, providing secretarial services, and attending to clients in the Office of Director Market Conduct and Director Corporate Services.

Job Specifications
The duties and responsibilities of the officer will entail:

  • Attending to visitors/clients.
  • Handling telephone calls, customer inquiries, and complaints/compliments.
  • Ensuring security and confidentiality of office records, equipment, and documents.
  • Maintaining office diary.
  • Record-keeping for correspondences and file movement.
  • Managing office protocol and etiquette.
  • Coordinating the general administration of the respective office.
  • Coordinating the schedule of meetings and appointments.
  • Coordinating travel arrangements and travel itineraries.
  • Preparing responses to routine correspondence.
  • Monitoring procedures for record-keeping for correspondences.

Person Specifications

  • Bachelor’s degree in business administration, secretarial studies, or a business-related field; OR
  • Higher Diploma in Secretarial Studies or its equivalent from the Kenya National Examinations Council (KNEC) or any other recognized institution with three (3) years of experience; OR
  • Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or any other recognized institution with four (4) years of experience;
  • Meets the provisions of Chapter Six of the Constitution.

Competencies and Skills

  • Strong communication and presentation skills.
  • Good analytical skills.
  • Problem-solving.
  • Professionalism.

Method of Application

Terms of Offer:

The Authority offers an attractive remuneration package commensurate with the duties and responsibilities of each position.

Successful candidates for positions in Job Grade IRA 4 to IRA 10 shall be appointed on Permanent and Pensionable terms of service.

Application:

Interested applicants MUST adhere to the application instructions provided below:

  • The applicants MUST submit their biodata online by filling in the form provided in the link below: https://forms.office.com/r/L8fWqDZ1r1
  • In addition, the applicants MUST send their hard copy applications enclosing their Curriculum Vitae and copies of relevant academic and professional certificates and copy of National Identification Card. The applicant MUST also include telephone number, e-mail address and names and addresses of three (3) referees familiar with the applicant’s professional background and experience.

Hard Copy Applications addressed to the undersigned, to be sent by post or delivered to the Insurance Regulatory Authority at Zep Re Place, 2nd Floor, Longonot Road, Upper Hill. Please note that these should be sealed, marked “Confidential” and indicate the job reference (e.g. “REF: MF/05” for Manager Finance).

Commissioner of Insurance & Chief Executive Officer
Insurance Regulatory Authority
Zep-Re Place
P.O Box 43505-00100
Nairobi

Applications must be received by close of business at 5pm on Friday 28th June 2024.

Compliance Requirement:

In accordance with The Employment (Amendment) Act, 2022, the Authority will require candidates it wishes to enter into a written contract of service with to comply with Chapter Six of the Constitution by submitting mandatory compliance and clearance certificates from the relevant entities.

Important:

IRA is an Equal Opportunity Employer

Canvasing in any manner shall lead to automatic disqualification.

Only shortlisted candidates will be contacted for interviews.

To apply for this job please visit forms.office.com.