Office Admin at Kenya Electricity Transmission Company Limited (KETRACO)

  • Full Time
  • Nairobi

Kenya Electricity Transmission Company Limited

REF: KET/5/1C/40/212/VOL I – B (04/2024) ON PERMANENT & PENSIONABLE TERMS

Reporting to the Manager, Administration

Job purpose

This Job is responsible for supporting the Head of Departments/Directorates and other office managers by carrying out administrative/office duties and handling general office management.

Key Responsibilities:

  • Ensuring proper utilization of office stationery.
  • Supporting Head of department/directorate carrying out administrative/office duties.
  • Coordinating correspondences within the Directorate.
  • Editing/referencing letters, memos and documents for accuracy before dispatch.
  • Ensuring accurate records management in the directorate by Maintaining office systems and management of the whole filing system to Company standard procedures.
  • Providing assistance in preparing office procedures; i.e. departmental Annual work plan and annual procurement plan.
  • Providing general support to visitors either in person, by email or by phone.
  • Initiating payments process in the SAP ERP platform upon approval such as Preparing and monitoring purchase requisitions for vendor’s invoice payments for services rendered i.e. Conference booking, Training fee, Consultancy Services fees, Air ticket fees and office stationery.
  • Facilitating team effort by accomplishing related result such as in fast-tracking payment approvals for compensation to PAPs, Consultants, Staff travel memos and other approvals.
  • Screening Directorate’s /Department’s telephone calls.
  • Compiling documentary evidence across the department for annual Performance contracting evaluation and ISO Audit.
  • Organizing travel arrangements for Senior Managers/General Managers.
  • Arranging meetings by reserving hotel conference facilities, board rooms, and taxis in liaison with the supply chain department.
  • Preserving and upholding departmental sensitive information in a confidential manner.
  • Coordinating repairs of office equipment in liaison with the administration department.
  • Coordinating and maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies through the supply chain.
  • Coordinating processes related to the administration of human resource activities i.e. departmental performance appraisals, renewal of contracts.
  • Collating directorate‘s training proposals for forwarding to the Human Resource directorate.
  • Ensuring the Directorate/Department complies with Company approved branding manuals standards and guideline relating to letter writing/memo templates and other Company documents.

Qualifications & Skills required:

  • Diploma in Business Administration/Office Management/Human Resource Management/ Secretarial Course/Inventory Management or related field from a recognized institution.
  • Full member of KENASA.
  • Supervisory course lasting not less than two weeks.
  • A minimum of four (4) years relevant work experience.

Working condition:

Office setting and field visits.

Method of Application

MANDATORY REQUIREMENTS FOR ALL POSITIONS
Applicants MUST provide the following documents on application:-

  • A Signed application letter;
  • A detailed Curriculum Vitae indicating current and previous employers, positions held, level of education, current and expected salary, notice period required to take up appointment and names of at least three professional referees;
  • Copies of academic and professional certificates; and
  • Copy of National Identification Card or Passport.

Important Information to note:

  • Candidates should provide all the details requested for in the advertisement. It is an offence to include incorrect information in the application;
  • Only shortlisted and successful candidates will be contacted;
  • Canvassing in any form will lead to automatic disqualification;
  • Shortlisted candidates shall be required to produce originals of their National Identity Card, academic and professional certificates during interviews; and
  • It is a criminal offence to present fake certificates/documents.

Only Successful candidates will be expected to present the following Chapter Six Clearance Certificates : –

  • Valid Certificate of Good Conduct from the Directorate of Criminal Investigations;
  • Valid Clearance Certificate from Higher Education Loans Board (HELB);
  • Valid Tax Compliance Certificate from Kenya Revenue Authority (KRA);
  • Current Clearance from the Ethics and Anti-Corruption Commission (EACC); and
  • Current Report from an approved Credit Reference Bureau (CRB).

The Company is an Equal Opportunity Employer and is committed to implementing the provisions of the Constitution – Chapter 232 (1) on fair competition and merit, representation of Kenya’s diverse communities and affording equal employment opportunities to men and women, members of all ethnic groups and persons with disabilities. THEREFORE, PEOPLE WITH DISABILITIES, THE MARGINALIZED, THE MINORITIES AND FEMALE CANDIDATES ARE ESPECIALLY ENCOURAGED TO APPLY. Applications without the relevant qualifications, copies of documents/details as sought for will not be considered. Any form of canvassing and giving false information shall lead to automatic disqualification. Only shortlisted candidates shall be contacted.

Interested candidates fulfilling the required qualifications should submit their application clearly indicating the position applied for and vacancy Reference No. as the subject heading via the job link posted on the KETRACO website.

NOTE: These positions are open to KENYAN Citizens ONLY.

The successful candidates for the positions will be offered competitive remuneration package in accordance with the Company guidelines. Candidates who meet the above requirements should submit their applications by 19th April 2024 at 5.00pm so as to reach:-

The Managing Director,
Kenya Electricity Transmission Company Limited,
KAWI COMPLEX, 4th
Floor,
Popo Road, South C, along Red Cross Road,
P.O. Box 34942 – 00100,
NAIROBI.

Please note that applications will ONLY be via Joblink, hard copies shall not be considered. Indicate the position reference number as the subject heading candidates MUST fill an online form on our website. 

To apply for this job please visit docs.google.com.